City of Arlington

About City of Arlington

Under general supervision, performs executive-level secretarial functions of a responsible and confidential nature for the Assistant Fire Chief. Provides additional administrative support for other department staff and associated projects and initiatives. ESSENTIAL JOB FUNCTIONS: 1. Ability to compose, edit, type and proofread departmental correspondence independently. 2. Ability to conduct research, gather, compile and summarize data for special projects, as needed. 3. Ability to resolve various internal and external inquiries, by appropriately researching and utilizing available resources. 4. Ability to understand, communicate and impart Assistant Fire Chief’s instructions and desires, addressing questions with discretion and independent judgment. 5. Ability to screen calls and handle very busy calendar, scheduling appointments and arrange meetings with professional discrimination for Assistant Fire Chief. OTHER JOB FUNCTIONS: 6. Ability to assist Payroll Coordinator and other Administrative staff with timekeeping, the overtime scheduling process, and other department tasks as needed. 7. Ability to perform light bookkeeping. 8. Ability to coordinate and monitor the work of others, organize and expedite the flow of work through Assistant Fire Chief’s office and initiate follow-up action. 9. Ability to review, sort and handle mail. 10. Ability to answer Fire Administration’s main telephone line, providing coverage when needed. MINIMUM QUALIFICATIONS: Knowledge, Skills and Abilities Required: Knowledge of business English, spelling and punctuation. Knowledge of office and secretarial practices and procedures. Skill in communicating professionally and tactfully with other City employees and the public by oral and written means. Skill in using various personal computer software applications including, but not limited to, word processing, presentations and graphics, and spreadsheets. Skill in collecting, organizing and analyzing statistical data in preparing spreadsheets and presentations for management. Skill in performing basic mathematical calculations including percentage increase/decrease. Skill in preparing professional reports and analyses. Skill in organization and time management. Ability to receive detailed information and make sound discriminations for appropriate resolution. Ability to maintain confidentiality with frequent access to highly confidential information and files in supporting the Assistant Fire Chief. Ability to exercise discretion and independent judgment using knowledge of the department's policies and procedures. Ability to operate a variety of office equipment including, but not limited to personal computer, printers, fax machine, scanner, calculator, telephone, LCD projector and copier. Ability to receive and understand detailed information through oral and written communication. Ability to adjust to fluctuating work levels. Ability to perform a variety of physical skills including, but not limited to seeing, sorting, calculating, lifting, filing, typing and writing. Ability to work independently in the absence of specific instruction or supervision, exercising discretion and independent judgment, and to cope with a rapid work pace. Ability to type 35-50 wpm. Qualifying Education and Two (2) years of college plus three (3) years experience with executive level administrative support, or any equivalent combination of education and/or experience. Must successfully complete required pre-employment screenings which include criminal background check in compliance with CJIS.

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Company Info

Company Type: Government

Company Size: 1001 - 5000

Revenue: 100 - 500 million (USD)

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Job Ads found: 201

Job Ads per Month: 5.0

Hiring Locations: 3

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