Victoria Selection & Search

About Victoria Selection & Search

Our client, a leading investment firm is currently looking for a motivated, Bilingual Executive Assistant to support their team of Partners and Associates within their Investment Banking Division. Responsibilities (including, not limited to,) will include: Agenda management for team, anticipating schedule conflicts and prioritising key objectives Flights, accommodation, transfers, visas and hotel bookings Teleconference dial in and VC set up with various participants and occasionally across time zones Fully understand the Partners’ business objectives in order to facilitate business development and follow up on action items Build rapport with client EAs to facilitate meeting scheduling Assist with reports, proposals, data rooms, NDAs and pitches as well as supplementary materials to support meetings/conference calls Expense reports, invoicing and credit control (follow up) Create presentation decks using PowerPoint Organise meeting rooms, IT equipment for VCs and catering services for coffee mornings and visitors Act as the “go to person” for ad hoc administrative requirements (Mail outs, Christmas presents, organising coffee mornings etc.) Candidates must have a bilingual level of English/Spanish, a relevant University degree, a proficient Microsoft Office/Outlook level and hold at least 3-4 years’ experience as an EA in the banking/legal/consulting sectors. Candidates must be energetic and on the ball. They must be able to work on multiple projects and priorities simultaneously and show a resilient, “can do” attitude. Location – Madrid Salary – €30,000 + Exceptional benefit package Timetable – Full time 09.00 – 18.30h (flexibility required) Incorporation – ASAP Contract: Permanent If you are interested in this role, send a copy of your English CV to [email removed] quoting Reference 461

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