Tookitaki Holding

About Tookitaki Holding

Roles & Responsibilities Executive Assistant and Front Office Executive Executive Assistant: Assists the Founders with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arrange and manage end-to-end travel and other administrative tasks. Communicates with the general staff on the Founders' behalf and coordinates logistics and manages documents for both internal (staff) and external (clients, investors, partners, media) meetings. Communicates directly on behalf of the Founders' to set up Board Meetings and organise the same with regional assistance; coordinates with relevant people to get Board meeting details and send across to the Board Members before the meeting. Coordinates with relevant internal staff to arrange departmental meetings with Founders and present MIS. Manages insurance and memberships for Founders Manages key member activities for Founders - organises one-on-one, lunch/dinner etc Coordinates with Finance and Legal team to ensure statutory obligations are fulfilled - like audit, tax, CPF, patent, copyrights etc Responsible for social media management and public relations of the Founders Front Office Executive: Housekeeping Procurement of pantry items, stationaries, drinking water, laptops, IT products, monitors, etc Liaise with vendors (internet, phone lines, ID, etc..) & building management Co-ordinating room stay in guest house (River Valley) Courier services – arrange and pick-up Printing of name cards Up-keeping of coffee machines(coffee beans order & machine cleaning) Meet & Greet clients, serve drinks & snacks (on request) Liaise with overseas new hires on accommodation, flights & map to guest house Coordinate all catering services for events (birthday, festive celebration) and as requested Coordinate gifts order Visa applications Expense management & assisting in payment voucher submission Exit arrangements – Collection of door pass and laptops Laptop inventory Other ad-hoc office matters

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Legal Form: LTD

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