The Huntington

About The Huntington

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law. Job Description: Job Title: Associate Registrar, Loans and Exhibitions, Art Museum Department: Art Museum Classification: Regular Full-Time, Exempt Applications received before February 28 will be given first consideration. Summary The Associate Registrar, Loans and Exhibitions, Art Museum is responsible for all aspects of loans and exhibitions for the Art Museum and may be called upon to work on similar duties for other divisions at The Huntington. The post holder will work closely with the Interim Senior Registrar, Head of Exhibition Management, Art Information Specialist, Registrar for Permanent Collections, Registrar for Loans and Exhibitions, Library, and Exhibitions Coordinators, Risk Managers, and will collaborate with curatorial staff across the institution. This post will report to the Interim Senior Registrar. Essential Functions Incoming Loans: Handling all arrangements with regards to borrowing artwork from institutions and private lenders. This includes drafting relevant correspondence and preparing loan agreements, providing facilities reports and other requested documents, negotiating loan terms, maintaining lender contact, arranging for the transport of artwork, making insurance arrangements, creating and maintaining loan documentation files and object records, both paper and electronic, as per best practices. Physically receiving all loans to the Art Museum and arranging for their safe temporary storage pending installation in galleries. Overseeing unpacking, installation, and re-packing of loans and preparing packing notes. Preparing condition reports. Making arrangements for couriers accompanying loans to The Huntington. Working with conservators on condition reports and installations. Outgoing Loans: Coordinating communication between borrowers, Art Museum staff, Conservation staff, Preparation staff, craters, and shippers to facilitate the lending of Huntington Art Museum collections to domestic and international institutions. Ensuring that all loan agreement documents have been properly executed. Preparing condition reports and packing notes for outgoing objects Maintaining contact with Registrars at borrowing institutions regarding loan request status and shipping arrangements. Working within TSA guidelines for shipping artwork Exhibitions: Handling all arrangements with regards to borrowing artwork from institutions and private lenders. This includes managing object checklist, drafting relevant correspondence and preparing loan agreements, providing facilities reports and other requested documents, negotiating loan terms, maintaining lender contact, arranging for the packing and transport of artwork, making insurance arrangements, creating and maintaining loan documentation files and object records, both paper and electronic, as per best practices. Creating and managing registrar’s object checklist. Updating and distributing this information to various staff and contractors where applicable. Applicable information will include installation and conservation requirements, frame and mount requirements, security requirements. Creating and managing the installation and de-installation schedules for exhibitions of various sizes in the galleries across campus. This includes facilitating appropriate installation supplies and daily supervision and collaboration of preparator activity within the gallery for installation. Overseeing loan installations and de-installations and generating condition reports and packing notes. Working with Curatorial and Advancement staff to prepare and track applications for US Indemnity. Preparing budget estimates for registration aspects (packing, transportation, courier, loan fees, conservation, framing and mounts, preparation) for Exhibitions at onset of proposed project. Tracking, monitoring and managing registration budget through implementation of exhibition working closely with exhibition management staff. Working within TSA guidelines for shipping artwork. Making arrangements for couriers accompanying loans to The Huntington. Working with conservation staff on condition reports and installations. Manage arrangements for artwork for touring exhibitions from our institution, other institutions and private lenders. This includes loan agreements, working with exhibition coordinators on venue agreements, packing and transportation, installation and deinstallation schedules, travel arrangements for registrar and accompanying couriers, requirements of installation for artwork at borrowing venues. This includes traveling with exhibition and acting as courier when required. Database Administration: Ability to maintain loan and exhibition records in The Museum System (TMS). General Departmental Duties: Draft relevant section of Board of Art Governors and Trustees reports. Provide general departmental support. Other Duties Other duties as assigned. Qualifications Minimum of a Bachelor’s Degree in Art, Art History, Museum Studies, or a related field. Excellent communication skills, including oral, written, editing and proofreading. Demonstrated ability to compose routine business correspondence with correct grammar, spelling, and punctuation. Highly organized, efficient, and attentive to detail, with excellent follow-up skills. Self-starting, resourceful, proactive, and motivated in performing and excelling in responsibilities. Skill in organizing work, defining tasks, setting priorities, working independently and following through on all assignments with minimal direction. Ability to work in fast-paced environment, under pressure and on multiple projects at one time. Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines. Excellent interpersonal skills to interact diplomatically and establish and maintain cooperative working relationships internally and externally. Creative problem-solving skills, with meticulous attention to detail. Ability to discreetly and tactfully recognize and handle sensitive and confidential information. Strong computer skills, including proficiency with Microsoft Office. Skilled at maintaining and preserving appropriate and orderly filing systems. Experience Minimum of three to five years Museum Registration in exhibitions and loans. Experience with TMS and Crystal Reports. Supervisory experience is preferred. Experience shipping within TSA guidelines, screener or administration experience is preferred. Experience in Microsoft excel to create and manage object checklist and budgets. Working Conditions Work conducted in office environment. Extensive use of computer. May sit for extended periods. Application Instructions Applications received before February 28 will be given first consideration. Please include a cover letter and resume as a single PDF attachment. EEO IS THE LAW EEO IS THE LAW - SPANISH

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