The Delta Group

About The Delta Group

Job Title: Office Administrator Department: Operations Team Delta Group Ireland About The Delta Group The Delta Group is committed to service excellence in-store, outdoor and online. We are dedicated, knowledgeable and client focused people who aspire to make a difference every day. We value the long-term partnerships we have with our clients and work collaboratively to lead effective change and empower your strategic goals. Our clients operate in an increasingly complex world and must constantly evolve to meet the dynamic needs of retailers, e-tailers and consumers. Our services – comprised of three units: Creative, Display and Technology – are designed to reduce the complexity of international marketing campaigns across multiple markets and languages whilst maintaining consistency, increasing localisation and responsiveness. The Cutting Edge of Print Innovation We've always been innovators, leading the way in printing Litho on to plastics and in digital printing. We're also an established beta test site for many of the leading printing press manufacturers. Additionally, we were the first in our field to invest in an ultra large (XXL) format UV Litho press and today remain the only company in our sector worldwide to operate two of these giant machines. Role Overview The post holder will enjoy a varied role assisting the Delta Ireland management team with administration and operational tasks as required. Reporting to the Operations Manager and completing tasks, for managers across the business. Full training will be given for any tasks the employee is unfamiliar with. Key Responsibilities Meeting and greeting clients and visitors upon site arrival, ensuring that they are comfortable, and support the internal contact in managing requirements Completing relevant procedures when Guests arrive and leave – security, Health & Safety etc. Informing other employees of visitors' arrivals or cancellations Maintaining friendly and professional communication with all employees, clients & visitors, both face-to-face and by telephone & e-mail Replicating cinema drives and preparing them for distribution. Supporting the finance department with their duties. Answering, screening and forwarding incoming phone calls Transferring both internal and external calls, and where the person is not available, ensuring that a clear and concise message is successfully delivered Receiving, sorting and distributing daily mail and deliveries Booking meeting rooms for internal and external meetings Ensuring meeting rooms are maintained to a professional standard Ensuring the client areas are clean, tidy and reflect the company brand Maintaining office security by following safety procedures and controlling access via the reception desk. Ordering relevant office supplies and keeping inventory of stock Arranging travel and accommodation. Performing other general administration duties such as filing, photocopying, notetaking, sending of e-mails and communications. Scheduling and confirming appointments and maintaining event calendars. Knowledge, Skills and Experience Friendly, polite and customer focused attitude and approach Proficiency in Microsoft Office suite and with other office equipment – printer, photocopier, fax etc. Professional attitude and appearance Multitasking and time-management skills, with the ability to prioritize tasks Good written and verbal communication skills Upbeat personality and the willingness to help others Self-motivated and ability to work with a variety of people Ability to solve problems & to be resourceful and proactive when issues arise Well-organised & efficient with attention to detail Good Interpersonal skills and telephone manner Able to work under pressure and to be flexible with working hours and workload Ability to work as part of a team on a variety of projects and tasks Principle contacts Delta Ireland Management Team, Finance department. All customers and suppliers Skills, knowledge and experience Thorough knowledge of office administration and possibly accounts; Good telephone manner and ability to be firm but polite where required; Ability to enter data quickly and accurately; Demonstrable attention to detail; Clear thinking and able to deal with questions in a calm manner; Reliable, trustworthy and conscientious; Good team member; Safety Considerations The post holder agrees to be committed to health and safety and be aware of their contribution towards it in the workplace. This includes the requirements to monitor safety and compliance with any systems of safe working within the Group and to take reasonable care of oneself and other people who may be affected by one’s actions and omissions at work.

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Company Info

Legal Form: Inc

Company Type: Private

Company Size: 501 - 1000

Revenue: 100 - 500 million (USD)

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Job Ads found: 629

Job Ads per Month: 14.6

Hiring Locations: 14

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