The Carle Foundation

About The Carle Foundation

The Contracts Specialist provides administrative support by: (1) maintaining the data integrity of the contracts management database (Ntracts); (2) abstracting executed contracts; and (3) assisting with drafting and reviewing routine contracts and contract modifications. Review and negotiate routine contracts and draft routine contract modifications. Assist with DocuSign user maintenance and utilization. Process (scan, abstract, and enters) fully-executed agreements and other documentation on the contracts management database (Ntracts). Documentation includes: Inbound vendor-supplied services (perform compliance checks on inbound services, track deficiencies and resolve compliance problems); Physician employment and leadership agreements; Property records; Leases; Manage the ingest of new contract materials from mergers and acquisitions; Assist with corporate documentation maintenance, Perform data entry as needed to assist with workflow and deadlines. Assist with proofreading data entry summaries. Responsible for Ntracts Data Management; including maintaining termination dates, record detail integrity, performing data audits, and managing terminations. Notify contract owners of DNV-required annual service evaluation processes and deadlines for Key Services. Notify contract owners of DNV-required annual service evaluation processes and deadlines for Key Services. Track evaluation response, and processes documentation. Responsible for maintaining the SharePoint directory of electronic scans. Responsible for maintaining flagging systems in Ntracts for various compliance purposes including bond due diligence, service evaluations, HIPAA Business Associates, and others. Responsible for maintaining flagging systems in Ntracts for various compliance purposes including bond due diligence, service evaluations, HIPAA Business Associates, and others. Assist student volunteers with assigned tasks, and trains student volunteers on data entry. Assists with developing and/or revising training materials, guidebooks, and reference matter for department operations. Assists Legal Services with maintenance of policies. Conduct training sessions on Contracts Management systems (Ntracts, SharePoint, DocuSign). Assist with special projects, as assigned. EDUCATIONAL REQUIREMENTS Bachelor's Degree required, Advanced Degree preferred. CERTIFICATION & LICENSURE REQUIREMENTS None EXPERIENCE REQUIREMENTS Five (5) years of experience in legal, regulatory or related field. Healthcare experience preferred. OTHER REQUIREMENTS Excellent communication skills both oral (for customer service) and written - including proven skills in grammar and proofreading. The contract abstracting task includes writing concise, summarized contract descriptions. This requires formulaic writing that synthesizes the contract details into a one-paragraph description. Ability to consistently follow file naming conventions to maintain data integrity and electronic naming schema.Exceptional organizational skills, both paper and electronic.Ability to follow specific directions and be flexible for meeting project deadlines.Excellent computer skills including, experience with MS Office (Word - including mail merges; Excel, PowerPoint, SharePoint), Adobe Pro, and data base or data entry experience.Research abilities (with external sources), especially for properties, leases, and other complex arrangements.

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