The British School

About The British School

THE BRITISH SCHOOL JOB DESCRIPTION Job Title: Coordinator ‐ Enrichment Programme Department: Admin Reports to: Head of Enrichment Programme Role: Will work closely with the Enrichment/PE Team to deliver the requirements. Will ensure an accurate, expedient and efficient delivery of service to all staff, students and parent community. Key Accountabilities Communication Prepare Agenda and compose, type, and distribute meeting notes, routine correspondence, and reports. Draft, type correspondence and proof read copy, sort and distribute information. Maintain staff contact details and email lists. Maintain notice boards and bulletins. Procurement Create requisitions for items. Collate and record all requisitions for the programme. Follow up with the Procurement team on orders for items to be used during an event or the term. Check with items once delivered and add to inventory. Finance Creation of end of term Accounts sheet from Attendance data during Term and Summer School. Liaison with Accounts Department for end of Term payments. Monitor student Invoice for Enrichment fees at the beginning of Term and Summer School. Liaise with Accounts Department over reimbursement of fees following student withdrawal from the Programme. Budgeting and Budget Projection for the Programme Overall support during sessions Planning and supporting Enrichment Events. Overview of sessions during Enrichment lessons. Support with answering queries from parents and students. Admin Responsible for the preparation, mailing and filing of correspondence. Facilitate meetings and appointments for the purpose of gathering information, providing information, making appointments and preparing routine correspondence. Contact, schedule and arrange meetings and appointments. Regulate the flow of walk‐in visitors. Organize, co‐ordinate and plan events. Accredited by the Council of International Schools Dr Jose P Rizal Marg, Chanakyapuri, New Delhi‐ 110 021, India IB World School Telephone: + 91 11 40664166 Email: thebritishschool@british‐school.org The British School is the operating name of The British School Society Maintain database as required. Respond to complex queries efficiently. Co‐ordinate for breakdowns, computer spares and sales support and liaise between departments. Monitor, record and follow up on attendance & punctuality. Communicate through phone calls, emails, flyers as required. Liaise with members of the Facilities team to ensure timely attention is given to Health and Safety issues and rectifications. This Job Description does not define all duties and responsibilities of the position and the school may assign other tasks from time to time to help operationalize the role. The school may review and modify or amend the Job Description as needed after discussion with the position holder. Experience Relevant experience 3‐5 years Qualification/skills Proficiency in Microsoft Word and Excel Fiscal management Creation of spreadsheet for daily and termly attendance for facilitators and payouts Mapping exercises, surveys and data collation Personal Attributes Excellent verbal and written communication skill. Capable of handling parent queries politely Extensive people management skills Maintain high ethical standards and display integrity at all times. Competencies: Will follow admin competencies PS: You may be required to support other offices in case of emergency or whole school events. Safeguarding Information The British School and all its personnel are committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo comprehensive child protection screening including but not limited to checks with past employers. Job Holder’s Signature: Date: Accredited by the Council of International Schools Dr Jose P Rizal Marg, Chanakyapuri, New Delhi‐ 110 021, India IB World School Telephone: + 91 11 40664166 Email: thebritishschool@british‐school.org The British School is the operating name of The British School Society

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