Subsea 7

About Subsea 7

Job details Position Administrator Vacancy ref 66147 Based in Singapore Business area Surf and Conventional Working hours 40 hours per week Contract type Contract and Staff Closing date 28/02/2020 Languages in which you may apply English Vacancy information DESCRIPTION OF ROLE The Administrator works under general supervision providing day to day transactional administration support, and work globally as part Singapore Offshore Crewing Services L & D Team to support client groups within the client’s business functions including to plan, supports and book training with trainers, ensuring standards are maintained and required level of competency achieved. They will be responsible for the quality, timeliness and accuracy of the work produced and also supporting the coordination of all office activities as part of the adhoc responsibilities. All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices. KEY RESPONSIBILITIES & ACTIVITIES Acts across disciplines to ensure delivery of training needs and support skill pool development schemes Updates internal training databases with the planned training events and certification details on file and coordinates related logistics and to book appropriate accommodation if necessary. Ensures all mandatory training requirements are delivered in line with legislative expiry periods. Plans and coordinate training globally for a variety of skills based training through external and internal suppliers. Coordinates and administers activities related to the organisation of training, record and budget management and statistical reporting. Performs administrative functions including routine reports and correspondence. Ensuring the timely and accurate input of monthly payroll information for training activities. Ensures training requirement and requests are booked and completed within the required timescales. This includes booking schedules for training and arranging logistics such as flights and accommodation if required. Fulfil additional administrative duties as required to support the day-to-day office administration which includes the following: Secretarial duties supporting the Operations Manager and Director Coordinate weekly reports as per required by Operations Manager and Director Maintain various calendars, including conference room usage as per management request Virtual reception duties on behalf of the Operations Manager and Director Logistics arrangement (travel, accommodation, visa) for office personnel ADHOC administrative support for various departments within the organisation. Ensures compliance with all relevant functional policies, process and procedures. Applies common sense understanding to carry out detailed but straight forward written or oral instructions Communicates with groups of customers or employees. Utilises the knowledge management tools available to assist the function to capitalise upon lessons learned and to perform in accordance with best practice, striving to mitigate risk, promoting safety and integrity consistently. SKILLS & EXPERIENCE Effective general administration skills with strong attention to detail. Good communication skills, both written and oral. Demonstrate a good level of initiative with the ability to identify and highlight potential issues in advance of problems arising Able to prioritise a challenging workload and manage customer expectations accordingly Able to work with highly confidential information, deliver with discretion and maintain the trust and confidence of client groups Good knowledge of Microsoft Office suite, including Word, Excel and PowerPoint Proactive, flexible in approach and customer-focused Experience in logistics coordination and administration is preferred but not required. AUTHORITY/DIMENSIONS Operate within the Business Code of Conduct Operate according to Subsea 7's Management Principles Support standards and procedures for the relevant Function For level of authority see 'Expenditure and Authorisation Specification'

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Company Info

Legal Form: Limited

Company Type: Public

Company Size: 5001 - 10000

Revenue: 5 - 10 billion (SGD)

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Job Ads found: 1196

Job Ads per Month: 24.9

Hiring Locations: 25

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