Service Plus Aquatics

About Service Plus Aquatics

SERVICE PLUS AQUATICS Inc. is a rapidly-expanding, progressive corporation, devoted to providing exceptional service to the commercial recreational aquatic industry. Established in 1989, we are known for our leadership in design/build services, restoration and repair, and facility management, specializing in LEED design. Dedication, on-going training and a truly dynamic TEAM, combine to make this company an industry leader. The Project Administrator: Mechanical & Electrical Divisions will report directly to the Vice President, Projects Division, and will be primarily responsible for the following: Job descriptions for the Project Administrator include but are not limited to; 1 Day to day tasks as assigned by the Department Manager 2 Daily Filing (including invoices) 3) Daily payroll administration for both the Mechanical & Electrical Divisions 4) Project Purchase List Documents for Mechanical and Electrical 5) Project start-up documents including contracts reviews and associated tracking 6) Project shop drawings and close out documents and associated tracking 7) Coverage for Project Coordination tasks when the Project Coordinator is off on holidays and/or personal/sick days 8) Develop and update the new project management documentation including; master schedule in MS Project, build ups in Project Management program, project meeting minutes, customer schedules, distribution ordering and scheduling, samples distribution and monitoring 9) Projects Department purchasing as assigned 10) Quarterly schedules are completed to allow for the long lead procurement and quoting cycle 11) Ensure that weekly schedules are completed by administrative support, vetted and then sent to President & CEO for approval. Once approved, schedule must be sent to all department staff, to allow PL’s and senior staff assigned to be empowered to achieve an efficient week 12) Finishes selections or any technical information must come from the Design Department or the Project Estimator, then approved in writing by clients via sample submission, then procured 13) Ensure that all deliveries include a specific off-loading plan (including weights, size of skids versus site conditions, etc.). There must be a checklist for each and every delivery to site 14) All purchases must include a PO, a vendor quote, and a copy of the estimate to confirm budget. When the package is sent to the President & CEO for sign-off, it must be signed by both the Project Administrator/Coordinator and the department manager Back up support to the Project Coordinator, include but are not limited to; 1) Day to day tasks as assigned by the Department Manager 2) Day to day purchasing for Construction & Fabrication Divisions 3) Mechanical equipment take offs and buys of materials and equipment; including coordination through SPA warehouse to get product to sites 4) Bid and award Electrical/Mechanical subs 5) Issue; daily end of day dispatch and scheduling emails to the team of both Construction & Fabrication Departments 6) Make bid packages for Design Department Manager once they award; electrical, winter cover, custom mechanical equipment and SS fabrication custom suppliers 7) Bid and award tile/stone/concrete/finishing subs 8) Finishing take offs and buys of finishing claddings and construction materials; including coordination through SPA warehouse to get products to sites 9) Make bid packages for Design Department Manager once they award; granite and stone suppliers Other duties may include, but are not limited to; 1) Project Department weekly meeting minutes and updates 2) Internal communication with the Accounting Department for billings/Vendors 3) Support Projects Department: Projects Estimator, Projects Coordinator, Project Design, Projects Fabrication 4) Answer telephones when other positions are busy, and lunchtime phone coverage is required 5) Daily contract reviews and administration 6) Day to day issuance of purchase orders (P.O.’s) 7) Project tracking, from onset through to completion 8) Dispatch and coordination of sub-trades with site Project Leaders 9) Perform other daily duties as requested by the Department Manager and/or the President & CEO Office Hours (unless otherwise specified by Management): Monday to Friday, 8:00 a.m. to 5:00 p.m. (with a 1-hour, mandatory unpaid lunch each day) Required Competencies: - Proficient in MS Office (Word, Excel, Outlook, Publisher) - Proficiency in MS Project will be required. - Proficiency in Sage 300 (AccPac) will be considered an asset - College Diploma/University Degree - Exceptional written & verbal communication skills - Very detail oriented & able to multi-task - An extremely reliable Team player, who can also work efficiently independently - Ability to crisis manage, and problem solve effectively Statement of Commitment: Service Plus Aquatics Inc. (SPA Inc.) is committed to providing a respectful, welcoming, accessible, and inclusive environment for all persons with disabilities in a way that is respectful of the dignity and independence of people with disabilities and in a manner which takes into account the person's disability and embodies the principles of integration and equal opportunity. Service Plus Aquatics Inc. is committed to becoming a barrier-free environment, and meeting the requirements of all existing legislation and its own policies and goals related to identifying, removing and preventing barriers to people with disabilities that might interfere with their ability to interact with our Firm. Service Plus Aquatics Inc. ensures that all persons within its community are aware of their rights and responsibilities to foster an accessible and inclusive environment with and for persons with disabilities. Service Plus Aquatics Inc. is committed to, and will strive to ensure that, the Accessibility for Ontarians with Disabilities Act (AODA), 2005, its regulations, standards and all other relevant legislation concerning accessibility, are rigorously observed in a timely fashion. Benefits: Extended health care Vision care Dental care Life insurance Vacation & paid time off Employee assistance programs Company events & social hours Job Types: Full-time, Permanent Salary: $35,000.00 to $50,000.00 /year Experience: project admin: 1 year (Preferred) Location: Mississauga, ON (Preferred)

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Legal Form: Inc

Company Type: Private

Company Size: 51 - 250

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