SLAC National Accelerator Laboratory

About SLAC National Accelerator Laboratory

SLAC National Accelerator Laboratory’s (SLAC) Facilities and Operations (F&O) Division manages one of the world’s premier science facilities on a 400 acre Stanford site with 150+ structures comprised of office and research facilities for the Department of Energy. We are a service organization committed to the support and success of the Laboratory's Scientific Mission by providing safe and responsive engineering, construction, operations and maintenance of equipment, buildings and infrastructure. The Operations Department within F&O Division is responsible for stewardship, design, operation, maintenance, and repair of all conventional infrastructure and systems throughout the laboratory. This position is intended to support the Mechanical Utility, HVAC, and Architectural Crafts shops consisting of 28 crafts and trades people. We are seeking a Facilities Operations Administrative Associate (Administrative Associate 3) to join our team and support overall administration of the department’s functions, to include general administration, work order management support, parts ordering and logistics, training, calendaring, and database updates. Your specific responsibilities include: Act on behalf of your assigned and matrixed supervisor and department manager with regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Other duties may also be assigned. To be successful in this position you will bring: High school diploma and four years of administrative experience, or combination of education and relevant experience. Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgement in making decisions. SLAC employee¿competencies: Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner. Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals. Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages. Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward. Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes. Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes. Self-Development: Pursues a variety of venues and opportunities to continue learning and developing. Physical requirements and working conditions: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Work Standards: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities: http://www.group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. - Classification Title: Administrative Associate 3 Grade: F, Job code: 4103 Employment Duration: Regular Continuing SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.

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Company Type: Government

Company Size: 1001 - 5000

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