Royal Conservatoire of Scotland

About Royal Conservatoire of Scotland

If you require assistance or have any questions please contact our HR Department via [email removed] or telephone 0141 270 8397. Please submit completed applications to [email removed] and please note that we are unable to accept CVs for any of our vacancies. You will be expected to:  Prepare the annual budget in conjunction with the Deputy Director of Finance  Prepare annual forward financial forecasts in conjunction with the Deputy Director of Finance  Prepare the statutory accounts and year end returns in conjunction with the Deputy Director of Finance  Coordinate the annual capital expenditure bidding process  Complete statutory forms that necessitate the inclusion of costing data e.g. HESA, TRAC and Research returns  Complete Office of National Statistics returns  Collate data for FOI requests  Assist in programme reviews and new programme costings  Assist in the undertaking of Value for Money reviews of the Conservatoire’s operation  Administer Insurance cover and annual renewal process  Assist with collating information for the Theatre and Orchestral Tax Relief returns 2  Develop and enhance management information systems in support of the Conservatoire’s evolving requirements  Support budget managers in specific management accounting tasks including the production of business cases and where necessary support the preparation of bid documentation for project funds  Update and maintain the finance process handbook  Produce the annual Financial KPIs  Assist in maintaining up to date procurement documentation including the Hunter contract register  Oversee the credit control function  Participate in the Conservatoires Goals Setting and Career Review process  Undertake any other reasonable duties on behalf of the Deputy Director of Finance 3. Scope of the Job Financial: There are no direct budget responsibilities. Staff: No staff report directly to the post-holder however the post holder has a responsibility to ensure the day-to-day operation of the finance function operates effectively. (See Section 5) Others: The post requires involvement with senior managers with budget responsibilities. 4. Context Operating Environment: Internally, the Conservatoire is an intense, student-centred environment in which students are regarded as professionals in training. Performance is the Conservatoire environment. Framework and Boundaries: As a member of the Finance team, you will be required to work within the Conservatoire Strategic Plan, the Conservatoire Regulations, Health and Safety Regulations, Policies and procedures and Quality Assurance processes required by the Conservatoire as well as the appropriate departmental policies. You will be expected to actively engage in health and safety and to be responsible for your own health and safety in the course of your work. 3 You will also be required to operate within the Conservatoire’s financial procedures and internal operational reporting cycles, to comply with the Companies Acts and reporting requirements of SFC. 5. Relationships Line Manager: Deputy Director of Finance Although much of the day-to day work does not require frequent contact with the Deputy Director of Finance, there will be a need for regular informal and formal meetings to discuss workload and activities. Line management responsibilities: You will not have direct line management responsibility, however you will be required to liaise on a daily basis with the Finance Administrators, Finance Assistant and Payroll Manager to ensure the daily operation of the Finance function operates effectively. This role has an indirect responsibility for overseeing the credit control function. You may be required to deputise for the Deputy Director of Finance as appropriate. Other Contacts: a) Within the Conservatoire:  Liaison with Head of Departments and other budget holders across the Conservatoire on a regular basis on matters budgetary and other finance related enquiries.  Frequent contact in person, by phone, or email when required.  Attendance at committees and meetings where required. b) Outside the Conservatoire:  Liaison with internal and external auditors.  Dealing with external agencies, e.g., SFC, Inland Revenue, Insurance Company. 6. Knowledge and Experience Although the under-mentioned qualifications are desirable, equivalent skills and experience may be deemed equally acceptable. Qualifications: Essential:  Qualified or part qualified in a CCAB recognised accountancy qualification and hold membership of the appropriate professional institute or association preferably within a higher or further education setting 4 Experience: Essential:  Experience working within a finance office/accounting environment  Excellent communication and report-writing skills  Excellent interpersonal Skills with the ability to communicate with colleagues at all levels.  Excellent organisational skills, including ability to handle a number of complex tasks at the same time.  Experience of working both within an unsupervised role and as part of a team.  Experience of working to tight deadlines and multi-tasking Knowledge and Skills: Essential:  Statutory accounts preparation  Management accounting skills  Advanced excel skills desirable  Knowledge of financial IT systems, Microsoft Navision desirable  Excellent analytical, problem-solving and negotiating skills  An instinctive commercial judgement and intellectual rigour  Ability to work as part of several teams  Ability to work calmly under pressure and show initiative  Ability to prioritise workload and plan ahead. 7. Complexity You will be required to work accurately and effectively to strict deadlines and maintain a confident and calm attitude under pressure. Dealing with confidential information is a key aspect of this role and you will be required to maintain confidentiality. 8. General Responsibilities (all staff) a) Health and Safety  To take care of your own health and safety at work and that of other persons who may be affected by your work activities.  To apply at all times best practice in health and safety. You must safeguard the health and safety of all persons affected by the work activities you supervise at any premises you have control over.  To work in the safe manner in which you have been trained and instructed and to advise your line manager of any health and safety issues you become aware of. 5 b) Policies and Procedures  To familiarise yourself with the detail of the Conservatoire’s Policies and Procedures and to actively ensure adherence. c) Use of equipment and other appliances  To take fullest care in handling, operation and safeguarding of any equipment, vehicles or appliance, used or issued by the Conservatoire or provided or issued by a third party for individual or collective use in the performance of your duties. d) Dignity at Work and Study  To uphold the Conservatoire’s Dignity at Work and Study policy and practices and to treat all colleagues, students and contacts with respect and in accordance with the values of the Conservatoire.  To promote and deliver excellence in services that value all staff and students.  To recognise and acknowledge the potential multiple barriers to participation and success that exist for applicants, students and staff with care experienced backgrounds; those with caring responsibilities; and those with protected characteristics, and to work with colleagues across the Conservatoire to collectively identify ways in which the barriers can be reduced and eliminated e) Personal Development  To continuously enhance best practice in your area, undertaking training and Continuous Professional Development as appropriate. f) Information Technology  To implement security measures to protect against unauthorised access to, alteration or disclosure of information held on computer and to ensure adherence to the principles of the Data Protection Act and appropriate IT policies and procedures.  To undertake additional training in the operation of new technologies and associated systems as required by the Head of Estates. g) Vision  To promote and adhere to the Conservatoire Vision. (as detailed below). 9. Our Vision To be Scotland’s globally-recognised and inspirational leader in learning for the performing arts, attracting and nurturing the best Scottish and international creative talent. 6 As a Board of Governors, staff and student team, we embrace and are motivated by: — Inclusivity, diversity and individuality. — Disciplinary excellence and innovative cross-disciplinary collaboration. — Breaking down barriers and challenging boundaries. — The advancement of creative citizenship and leadership across the performing arts for our nation and for the world. As a member of staff you will be expected to actively embrace these principles and demonstrate them in the course of your work. Our Strategic Plan is based on the following four pillars: 1. Driving focused excellence. We will: — Create a culture of continuous professional development, to enhance and enrich the experience of our students and staff. — Ensure that we deliver choice and flexibility to our students and embed pedagogical skills throughout our curriculum. — Attract outstanding teachers and artists of international repute, who will act as a magnet for outstanding students. — Apply technology to enhance our students’ learning experience and to make us more efficient and effective. — Deliver advancement and scholarship campaigns to support the development of a world-class creative campus and to attract and retain the best artists, teachers and researchers. — Further enhance the quality, reach and impact of our research. — Develop a sector-leading approach to improvisation through our curriculum. 2. Promoting diversity. We will: — Diversify art forms and disciplines, enrich the pool of talent, and connect more widely and deeply with diverse communities. — Develop ground-breaking RCS Community Centres of Excellence through great partnerships. — Nurture the talent of more of Scotland’s young people, so as to increase their choices and opportunities. 3. Advancing lifelong learning. We will: — Nurture talent, creativity and active citizenship in all of our students. — Develop excellence in the Junior Conservatoire, connecting us with more talented young people through focused and active partnerships with schools and key stakeholders 7 — Innovate our open access programme to contribute to the well-being and fulfilment of individuals of all ages and backgrounds. 4. Embracing our role as a national and international performing arts institution. We will: — Inspire and engage young people through creating a Teach Arts for Scotland programme, promoting excellent performing arts teaching in schools. — Recognise and celebrate excellent arts teaching in Scotland’s schools. — Create an International Advisory Board to help realise our vision and advance our values on the world stage. — Build partnerships and new relationships nationally and internationally. — Be a national and international advocate for education in the performing arts.

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