Ritter Communications

About Ritter Communications

General Summary: Our Customer Service Representatives serve as a primary point of contact and are responsible for maintaining a positive impression of the company for residential customers. Consistently provides an excellent level of customer service and projects a professional image through customer interaction both internally and externally. Ensures customer satisfaction and loyalty by consulting with, assisting and resolving a wide variety of requests, inquiries and issues. Responsible for promoting products, receiving and processing customer account payments, and receiving and processing service orders. Our Customer Care Representatives assist existing as well as prospective customers with service-related issues or inquires. The assistance this position delivers ranges from billing and account questions to service trouble and changes in services. The CCR is also responsible for performing tasks that help manage customer accounts and promoting services offered by the company. This promotion of services by the CCR often leads to new sales and/or upgrades in service as well as promotes word-of-mouth advertising within the service communities. Essential Job Functions: Check the customer service voicemail queue checked daily; either return phone calls or assign to others in the group; Complete work order information for customer computers that need repaired; send computer to Jonesboro for repair; Answer internal and external, residential and small business customer’s calls concerning questions about billing, pricing, product information, & availability; Setting payment arrangement for customers having trouble making full payments or has a situation that has come up that made them not able to pay; Where available take initiative to educate customer on Lifeline program and complete paperwork; process yearly renewals for existing Lifeline subscribers; Participate in after hours events hosted by Ritter, our customers/vendors and the community; Ensures that each customer receives outstanding service by providing a friendly environment, a willingness to listen to customer needs, and solid product knowledge; Handles customer inquiries and problems in an effective and timely manner; Remains current with changing trends in the telecommunications industry and services / products offered by Ritter Communications; Takes ownership to identify, research and resolve billing inquiries, repair issues, and account changes; Acquires and enrolls new customers through the use of consistent sales techniques, and enabling customers to perceive value in the service; Retains existing customers through the use of proactive customer service / consulting techniques, enabling customers to perceive value in the service; Demonstrates adequate product knowledge and possesses ability to troubleshoot service issues for voice, data, and video; Verifies and completes required documentation for customer premise equipment, whether returned or issued; Responsible for entering and verifying all customers’ information and service orders into applicable billing and operations software programs; Develops relationships with residential clients through contact in person, on the phone, or through written communications; Interacts with other groups to identify, troubleshoot, and/or resolve service / scheduling issues, and provide consistent follow up to ensure timely completion or resolution that meets or exceeds customer expectations; Processes cash, bank drafts, check and credit card payments via appropriate software, maintaining security of cash drawer, receipts, and customer payment information at all times; Follow up on auto drafts that are declined by the system; Contact customer to verify information; Balances cash drawer/posts payments daily/sets up and/or makes bank deposits daily; Petty cash transactions- make proper copies, obtain proper signatures, and make sure petty cash balances Able to travel to customer sites, other office locations, and other locations as required; Maintains confidentiality and security of all customer information; Recognize, document and alert the supervisor of trends in customer calls and/or interaction; Shares lessons learned with team members, providing information that can be used for new hire training or expanding others’ knowledge; Communicates difficult / sensitive information tactfully Makes outbound calls for the purpose of sales, follow-up, courtesy, and collection; Demonstrates initiative to complete other departmental responsibilities during slower call volume/walk-in traffic times; Applies knowledge of specific product details in order to troubleshoot and resolve minor problems and prevent unnecessary dispatch of a service tech; Able to regularly work flexible schedules, including overtime, nights, weekends, and some holidays Demonstrates effective time management by prioritizing daily work activities; Projects a professional appearance and demeanor when interacting with customers or representing Ritter in other activities; Applies knowledge from training to customer relationships; Able to work flexible hours and alternate shifts as needed; Able to adapt to shifting priorities, demands and timelines; Ensure customer account information is always updated, including address, phone number, SSN, and banking information; Put alerts on account so that phone numbers and addresses will be updated if unable to contact customer. Knowledge, Skills, and Abilities: Basic keyboarding skills; Basic math skills; Basic verbal skills; Ability to interpret and explain retail billing invoices and collection experience preferred; A professional dress and well-groomed personal appearance is always expected; Ability to maintain a positive and professional demeanor when dealing with difficult situations; Demonstrates skill in effective written and oral communication, including excellent enunciation, grammar, and lack of slang; Includes ability to follow written and oral instructions; Knowledge of voice, video and data industries; Knowledge of database software applications, i;e; billing systems, accounting systems, and vendor order systems; Basic computer experience including Word, Excel, Explorer and Outlook; Previous experience interacting with difficult customers, actively listening, communicating clearly, and assuring customer understanding while identifying and resolving the situation Skill in operating various office equipment such as a personal computer, copier, fax, and telephone systems; Ability to effectively communicate with customers, co-workers, and various business contacts in a professional and courteous manner either in person, on the phone, or via email; Ability to pay close attention to detail; Ability to work with frequent interruptions; Ability to multitask efficiently and effectively Ability to work independently and exercise initiative; Ability to effectively function as a team player; Ability to manage personal and work-related stress effectively; demonstrates effective time management skills exhibits patience; Able to regularly work flexible schedules, including overtime, nights, weekends, and some holidays. Education and Experience: High School Diploma or GED plus one-year previous customer service experience. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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Company Type: Private

Company Size: 51 - 250

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