Prairie Band Potawatomi Nation

About Prairie Band Potawatomi Nation

GRADE: 2 | $96,595.20 - $178,297.60 TIER: 2 DEPARTMENT: Administration SUPERVISOR: Tribal Council Benefits at a glance for Full-Time: Weekly pay periods, Holiday pay, paid Birthday leave, Weekly accruals for Vacation & Sick leave, Administrative, Bereavement, and Educational Leave available, Low-Cost & Low-Deductible Benefits Plans & Generous 401(k) matching program. INDIAN PREFERENCE EXERCISED (Applicants must provide proof of Tribal affiliation to receive Indian preference) SUMMARY: The General Manager of Tribal Operations (GMTO) reports to the Tribal Council and is responsible for the administrative operation of the Nation's departments, which may include developing, recommending and implementing policies, program planning, fiscal management, administration and operations of all Nation functions and services. This position will work directly with the Tribal Council to facilitate communication regarding program needs and shall be responsible for accomplishing the Nation's goals and objectives and for ensuring that the members are provided with desired and mandated services in an effective cost efficient manner. This position coordinates development of program budgets. It also is responsible for the oversight and direction of all Tribal programs. ESSENTIAL DUTIES: Manages daily operations within the Prairie Band Potawatomi Nation's tribal operations departments, including oversight of the Executive Assistant and Grant Coordinator Works cooperatively with elected officials, governmental entities, community partners and other operating units of the PBPN to proactively identify and resolve issues or concerns. Oversees the development and execution of initiatives in support of the PBPN's Strategic Plan. Implements Tribal Council policy in an effective and appropriate manner and provides comment and consultation to Tribal Council on development and implementation of Tribal programs and services. Responsible for hiring and supervision of all program heads to achieve goals within available resources; plans and organizes workloads and staff assignments; trains and motivates assigned staff; reviews progress and directs changes as needed. Evaluates job performance of Directors, Managers and supervisors in a timely manner. Provides leadership and direction in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Responsible for planning, coordinating, and carrying out special projects for the PBPN. Prepares and submits to Tribal Council reports and finances and administrative activities; keeps Tribal Council advised of financial conditions, program progress and present and future needs of the Nation. Studies existing systems and procedures and proposes improvements and simplifications; conducts continuous research in administrative practices and recommends to Tribal Council those practices which will produce greater efficiency and economy in operations. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control. Directs and participates in the preparation and administration of the Nation's budget through the coordination of individual program budgets and long-term capital improvement planning. Also implements and oversees the budget as approved and adopted by Tribal Council. Becomes familiar with guidelines, regulations and grants available at the federal and state levels. Works closely with the Grant Writer / Manager to ensure that all programs meet the compliance requirements of their grants/contracts. Coordinates policy revisions / additions with Human Resources Director and the hiring of management positions. Interacts regularly with individual government departments/programs to achieve established goals and objectives. Performs all duties as may be prescribed by Tribal Council action; directs the preparation of plans and specifications for work which the Tribal Council orders. Attends Tribal Council meetings as requested. Confers with residents, businesses and other individuals, groups and outside agencies having an interest or potential interest in affairs of Nation concerns. Provides status updates and progress reports to the Tribal Council. Conducts weekly management meetings and quarterly meetings for all department directors. Communicates official plans, policies and procedures to staff and the general public. Makes presentations to Tribal Council, boards, commissions, civic groups and the general public. Directly supervises 31 employees, indirectly supervises 37 employees; which includes but is not limited to: assigning and reviewing work, instructing, training, establishing schedule, setting objectives, recommending hiring and disciplinary action. Works cooperatively within the office, Prairie Band Potawatomi Nation, and other agencies; as needed. Performs other duties as assigned. To qualify for this position, applicants must at least meet minimum requirements by the closing date of this announcement. MINIMUM REQUIREMENTS: Bachelor's Degree in Business, Public Administration, or Management Minimum of five (5) years of experience in the Executive or Business Management / Public Administration field Must be intuitive, conceptual, and have good reasoning skills. Ability to maintain trust; protect and preserve confidential information. Excellent time management, strong initiative, and exceptional organizational skills with an acute attention to detail Must possess strong written and oral communication skills with an excellent attention to detail Must possess professional work ethics, manner, and appearance Must be punctual and dependable in regular attendance Must possess the ability to operate general office equipment, including but not limited to: 10-key calculator, telephone, computer and operating systems, computer software programs (Microsoft Office programs), fax/copier machine A record of satisfactory attendance and performance in all prior and current employment PREFERRED QUALIFICATIONS: Master's Degree in Business Administration, Public Administration, or Management Eight (8) years' experience in the Executive or Business Management / Public Administration / Tribal Government field Experience with Abila and/or Microix software systems PHYSICAL, MENTAL, & ENVIRONMENTAL DEMANDS: Ability to maintain high level of privacy and confidentiality of individuals and families Ability to work in a high-stress, deadline oriented environment Attend out-of-state / out-of-town training periodically to enhance job performance and knowledge While performing the duties of this job, the employee is regularly required to have full range of mobility in upper and lower body; be able to reach overhead; be able to work in various positions, including stooping, standing, bending over, sitting, kneeling and squatting for extended periods of time; be able to lift, pull and push materials and equipment to complete assigned job tasks; and be able to frequently lift 20 pounds of weight throughout the assigned workday CORE COMPETENCIES: Team Centered: Must possess leadership qualities, exceptional people skills and ability to develop motivated teams. Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit. The employee works effectively and relates well with others Including superiors, colleagues, and individuals inside and outside the Company. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships. Accountability: Must be punctual and dependable in regular attendance. Must have a record of satisfactory attendance and performance in all prior and current employment as evidenced by positive employment references from previous and current employers Initiative: Able to bring about great results from ordinary circumstances, anticipate problems or opportunities in advance, transform leads into productive business outcomes; undertake additional responsibilities and respond to situations as they arise without supervision. Innovation: Able to challenge conventional practices, adapt establish methods for new uses. Pursue ongoing system improvement, play with concepts and ideas to create novel solutions to problems; constantly evaluate new technology as potential solutions to exiting problems. Visioning: Able to pursue potential expansion opportunities for the organization; be a leader in the market, identify long-term goals and invest appropriate resources as needed. Customer Service: Able to demonstrate a high level of service to do what is necessary to provide outstanding customer satisfaction, deal with service failures and prioritize customer needs. Ethics & Integrity: Must possess professional work ethics, manner, and professional appearance. Must be able to be tactful, maintain confidence and foster an ethical work environment; prevent inappropriate behavior by coworkers; give proper credit to others; handle all situations honestly. Communication: Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or team member; listen well. Ability to listen effectively, read, write, speak and understand the English language clearly to ascertain and document important information; to follow written and/or verbal instructions; to provide guidance to subordinates and to communicate with others. The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company. Attention to Detail: Able to follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details and organize and maintain a system of records. Willingness to Serve: Able to demonstrate a high level of service delivery to do what is necessary to ensure customer satisfaction; deal with service failures and prioritize customer needs. Quality: Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect materials for flaws; test new methods thoroughly; reinforce excellence as a fundamental priority. Policies, Process, Procedures: Able to act in accordance with established guidelines; follow standard procedures in crisis situations; communicate and enforce organizational policies and procedures; recognize and constructively conform to written rules or practices. Flexibility: Able to remain open-minded and change opinions on the basis of new information; perform a wide variety of tasks and change focus as demands changes; manage transitions effectively from task to task; adapt to customers' needs and desires. Conflict Management: Able to use the Win-Win approach to resolve controversy; stay objective and fair when dealing with sensitive situations, maintain constructive working relationships despite disagreement. Negotiating: Able to obtain agreements that are fair using good timing and carefully calculated strategies when bargaining. Continuous Learning: Able to stay informed of current industry trends; learn and apply new concepts and demonstrate career self-reliance; identify own areas of opportunity and set and monitor self-development goals. PERFORMANCE FACTORS: Operational Goals & Objectives: The employee meets or exceeds their operational responsibilities by meeting or exceeding the department's operational goals and objectives. Financial Goals & Objectives: The employee meets or exceeds their financial responsibilities by meeting or exceeding the department's financial goals and objectives. Adherence to Budgets and Projections: Acceptable margins within budgeted and projected revenue Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. CODE OF ETHCIS SAFETY REGULATIONS ASSET PROTECTION Report all suspicious persons or activities, hazardous conditions to supervisor, Security or Safety personnel. Provide instruction and / or guidance for guest / employee safety in fire / emergency situations. Abide by PBPN Employee Handbook Abide by all Tribal, State, Federal regulations POST OFFER CLEARANCE REQUIREMENTS: Background Investigation Pre-employment Drug Screening Note: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The Prairie Band Potawatomi Nation reserves the right to revise this job description at any time. The job description is not to be construed as a contract for employment.

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