Philadelphia College of Osteopathic Medicine

About Philadelphia College of Osteopathic Medicine

For more than a century, Philadelphia College of Osteopathic Medicine has provided highquality, hands-on training in osteopathic medicine. As the field of medicine has changed, we've changed with it-adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania, the branch campus in Suwanee, Georgia, and our newest location in Moultrie, Georgia, PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. All campuses feature modern facilities and state-of-the-art technologies, all part of an innovative learning environment designed for collaboration and interaction. Job Details Executive Administrative Assistant to President and CEO (007361) Job Number: 007361 Job Title: Executive Administrative Assistant to President and CEO Number of Openings: 1 Job Type (Employment Type): Direct Hire Country: United States State/Province: Pennsylvania City: Philadelphia Job Schedule: Full Time Job Category: General - Executive Secretary/Administrative Assistant Career Level: Intermediate(non-manager) Level of Education: High School Degree Years of Experience: 7 Position Description Salary Range: $70,000 - $96,500 (based on experience) Summary: The Philadelphia College of Osteopathic Medicine is seeking an Executive Assistant to the President and CFO. Reports directly to the President and CEO, and provides executive support in a one-on-one working relationship. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. Also serves as a liaison to the Board of Trustees and senior management teams. Organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Essential of Duties and Responsibilities: Facilitates the efficient utilization of the President's time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups. Promotes a positive image of the University by greeting and receiving visitors to the President's office, responding to inquiries from diverse University publics (e.g., students, parents, faculty, staff, legislators, alumni, the media, and public and private officials), providing authoritative information regarding University policies or decisions, referring inquiries or problems to the appropriate office or person, resolving problems, and following up to determine the inquirer's satisfaction with the response. Serves as a liaison between the President and other University administrators, public and private officials, various boards, faculty, staff, students, and the various publics served by the University by communicating and/or interpreting policy, decisions, and documents issued by University, gathering information and providing information to the President, and representing the President’s Office on select University and civic committees. Safeguards the confidentiality of University administration by exercising discretion in communicating information to faculty, students, staff and the various publics served by the University and in handling administrative records, file, and similar confidential items. Serves as event coordinator for various functions of the President’s Office. Serves a liaison between the President and Cabinet Members and Executive Leadership and assists in developing and distributing weekly Cabinet agendas to Cabinet members and their administrative assistants. Facilitates the work of the Office of the President by distributing and keeping accurate records of complementary tickets for various events and designing and distributing Presidential parking passes to emeriti, foundation members, and selected individuals. Facilitates efficient and cost-effective official travel for the President and other official visitors by making travel arrangements and preparing associated approval forms and expense reports for travelers. Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats. Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy. Schedule and organize meetings of the Executive Committee of the Board and interact with the members of the Board. Assists with development and management of the budgets under control of the President's Office by maintaining budget records, reconciling and verifying vouchers and receipts for accuracy, producing financial reports and summaries, approving expenditures, completing budget transfers, and verifying and approving all international travel for the University. Facilitates the success of events hosted by the President's office by scheduling events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the events. Ensure meetings are supported internally and externally with the appropriate A/V, inter-campus video/remote video needs for Presidential meetings. Performs records management of a complex filing system by overseeing the filing system, creating files and records as necessary using judgment and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Responsible for office supplies ordering and pantry supplies for the President’s Office. Remains competent and current through self-directed professional reading, developing professional relationships with colleagues, attending professional development seminars, and attending training and/or courses as required by the President. Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned. Position Requirements Minimum Acceptable Qualifications: Education: Seven years of experience in a similar role and a high school diploma OR a bachelor's degree, preferably in a business-related field, is required. Skills: Excellent verbal, written, and communication skills are required; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. A precise command of grammar, punctuation, spelling, and the correct usage of the English language is required. Attention to detail is required. Adeptness with multitasking is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software. BoardEffect or other Board management systems preferred. Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Working Conditions / Physical Requirements: Medium work: Exerting up to 30 pounds of force occasionally, and/or up to 10 pounds of force constantly to move objects. Incumbent may be required to travel from building to building frequently and off campus occasionally. Application Instructions All inquiries MUST include: * Curriculum vitae or resume Salary requirements Three (3) references, preferably from current or former supervisors Additional Information: Must pass a background check. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. For official job descriptions, visit www.pcom.edu Disclaimer: The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of Human Resources. Philadelphia College of Osteopathic Medicine reserves the right to revise or change job duties, job hours, and responsibilities.

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Company Type: College / University

Company Size: 51 - 250

Revenue: 100 - 500 million (USD)

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