Pharma Dynamics

About Pharma Dynamics

Company Pharma Dynamics Reference # HR2020 Published 02/03/2020 Contract Type Permanent Salary Market Related Location Westlake, Western Cape, South Africa Introduction We seek an dynamic and passionate HR /Total Rewards Analyst who will in conjunction with the HR Executive plans, develops, monitors and implements new and revised compensation programs, policies and procedures. In addition, the successful incumbent will be responsible for managing and overseeing the payroll to ensure that employees are paid correctly and that statutory requirements are met as well as provide remuneration reporting and analyses. The maintenance of HR System also rests with this portfolio and will in conjunction with the HR Executive develops, new fit for purpose solutions Job Functions Human Resources Industries Pharmaceutical / Medical / Healthcare / Hygiene Specification KEY RESPONSIBILITIES Compensation Co-ordination and Assistance In conjunction with the HR Executive maintains, updates, develops, monitors, implements and manages new and revised compensation programs, policies, and procedures in order to be responsive to Pharma Dynamics’s strategy and goals. Responsible for ensuring compensation programs are consistently administered in compliance with the company remuneration strategy, policies and related governing principles Monitors the effectiveness of existing compensation policies and procedures while recommending plan revisions or new plans consistent with company objectives or compensation trends. In conjunction with the HR Executive provides research, recommendations, on pay decisions. Payroll Management Oversee calculations and processing of payroll information i.e. increases, earnings, deductions, perks tax, allowances, bonuses, BCEA leave, movement of staff (transfers, promotion, resignations, retirements, etc), administrative procedures and complete documentation regarding movements Responsible for calculating and administering short term incentives such as 13th cheques, management bonuses, retention bonuses and other variable pay schemes Maintain documentation relating to the Lupin ESOP scheme In conjunction with the HR Executive & CFO Review final pay run, print reports and pay slips and ensure backups of monthly pay runs In conjunction with Finance reporting team conduct and review reconciliation reports Support staff in understanding their pay slips including deductions Liaise with Finance, auditors and other third parties regarding payroll issues Attend to any other payroll related responsibilities as required, including confirmation of employment Employee benefits Understand and interpret statutory requirements and how these impact on company benefits (e.g. pension/ provident fund, medical aid, etc.). Review benefit structures. Conduct annual evaluation and reviews of benefits for employees and company and provide reports to management. This includes but is not limited to medical aid and provident fund. Oversee Retirement Annuity /Provident Fund & Trauma Cover Administration by managing in place SLA (new members, retirement, deaths, status of dependents vs % of benefits allocation) Oversee Medical Aid & Gap Cover administration by managing in place SLA (members deductions, new applications, exits and payment of contributions Business planning / budget & headcount process Along with the HR Executive actively participates in the manpower (salary and headcount) budget and midterm (MTP) process including preparing the project plan administering the evaluations, designing the budget sheet, executing the finalized budget, and documenting the process. Prepares salary analysis reports for EXCO for departmental manpower budgets In conjunction with the HR Executive review and maintain the manpower budget master sheet ensuring alignment with the Chief Financial Officer (CFO) and update the same with recent payroll information Benchmarking and Job Evaluation Ensure accurate and up to date submissions for salary surveys, along with relevant fringe benefit and other surveys Interpret salary survey data and conduct comparisons for individual staff and job families In conjunction the HR Executive with internal & external benchmarking and leads efforts to develop compliant job grades, codes, and salary ranges In conjunction with the Talent Acquisition and Development Officer ensure that management is consulted on job specifications and requirements in line with the Pharma Dynamics competency framework Ensure the quality and integrity of job descriptions in line with the Pharma Dynamics competency framework Salary review exercise and related internal functions Assist the HR Executive in preparing for the annual salary review process, by collating information, conducting analysis and making internal and external comparisons (Compa- Ratios) Assist the talent acquisition process when needed by providing market information along with advice and guidance in this regard Focus on external market practices and how these affect retention strategies and employee benefits. Employee Recognition & Wellness In conjunction with the HR Executive firm up the recognition framework for Pharma Dynamics Periodically review the recognition framework to ensure its relevance and alignment to organizational objectives Ensure national alignment of Pharma Dynamics wellness, social and recognition programs Prepare presentations to the organization’s leadership for approval HR Systems Development Key contact for HR systems and interfaces including SAGE People, ESS, Policy Passport etc. Create and maintain procedure documentation for new and existing systems processes, for use by HR team and internal users Record, update and maintain employee information in the HRIS system to ensure data integrity Support HR Executive with HR system upgrades and implementation including testing, vendor and employee communication and project management General Manage relevant vendor and third-party relationships Develop and manage relationships with key stakeholders (internal & external) Develop strong external professional networks to keep in touch with market trends Attend to job related administration Assists HR Executive with quarterly reports for Executive Management, Personnel and Remuneration Committee and others as assigned. Requirements ROLE & TECHNICAL COMPETENCIES REQUIRED Relevant HR Degree with focus on Compensation SARA affiliation advantageous SAGE 300 People payroll experience of at least two years Advanced compensation modelling experience of at least 3 years Intermediate Total rewards experience Computer literate on MS Suite (Word, Excel, PowerPoint), Advanced Excel experience Experience in management of Service Level Agreements BEHAVIOURAL COMPETENCIES REQUIRED Effective interpersonal and relationship skills Strong numerical and verbal reasoning Analytical and critical thinking skills Ability to exercise sound judgment Effective communication skills Accuracy and attention to detail Effective problem-solving skills Pro-active and forward thinking Mature approach and highly confidential The company reserves the right to adjust or modify the scope and / or level of the job based on applicant supply, operational requirements and/or prevailing market conditions. Job Closing Date 13/03/2020

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