Oregon Health Authority

About Oregon Health Authority

To Apply Please submit your application at the following link: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--Oregon-Street---OHA/Administrative-Specialist---WIC-Nutrition---Health-Screening-Program---Administrative-Specialist-2-_REQ-31468 REQ-31468 Close date: 2/23/2020 Salary: $3117 - $4514 Location: Portland The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Prevention & Health Promotion (CP&HP), Oregon WIC Nutrition & Health Screening (NHS) Program in Portland, OR is recruiting for an Administrative Specialist to provide administrative, contract and procurement support for the section. WIC is the Special Supplemental Nutrition Program for Women, Infants and Children. This public health program is designed to improve health outcomes and influence lifetime nutrition and health behaviors in a targeted, at-risk population. What will you do? As the Administrative Specialist, you will coordinate contracts and procurement for the section. You will prepare authorization to purchase and purchase orders, monitor and track receipt and payment on all orders, process purchase orders using a SPOTS credit card, maintain SPOTS expenditure documentation, and process invoices for all purchases of special services and equipment for state and/or local programs including breast pumps and laboratory supplies. In addition, you will assist NHS program managers in preparing solicitation and contract documents including invitations to bid, and sole source documentation and maintain a monitoring system for contracts, including payments and end dates. What's in it for you? You will work with a team of public health professionals who are passionate about the work they do to improve lifetime health outcomes for at-risk populations in Oregon. Do you have experience with contracts and procurement? Are you proficient in MS Word, Excel and Outlook? Do you have experience working with the WIC program? If so, we want to connect with you! What are we looking for? Requested Skills Minimum requirements: Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. Experience working with procurements and contracting to include tracking the progress of all procurements and contracts. Experience helping the public by phone with interpretation of regulations, rules and laws. Ability to work on and coordinate multiple tasks and projects at one time. Experience working closely and effectively with a diverse group of staff. Experience with State of Oregon procurements, solicitations and contracting. Knowledge of public health and the WIC program is desirable. Proficient in Word, Excel and Outlook. Experience promoting a culturally competent and diverse work environment. To Apply Please submit your application at the following link: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--Oregon-Street---OHA/Administrative-Specialist---WIC-Nutrition---Health-Screening-Program---Administrative-Specialist-2-_REQ-31468 Contact Information Cyndi Phipps-Roman 503-945-6377 Job Type: Full-time Salary: $3,117.00 to $4,514.00 /month Experience: interpretation of laws, rules, and regulations: 2 years (Required) Admininistrative Specialist or Exectuive Support Specialist: 2 years (Required) administrative data collection and analysis: 2 years (Required) evaluation of projects, processes, and operations: 2 years (Required) Work Location: One location Benefits: Health insurance Dental insurance Vision insurance Retirement plan This Company Describes Its Culture as: Detail-oriented -- quality and precision-focused Innovative -- innovative and risk-taking Outcome-oriented -- results-focused with strong performance culture Stable -- traditional, stable, strong processes People-oriented -- supportive and fairness-focused Team-oriented -- cooperative and collaborative This Job Is: A job for which military experienced candidates are encouraged to apply A job for which all ages, including older job seekers, are encouraged to apply Open to applicants who do not have a college diploma A job for which people with disabilities are encouraged to apply Schedule: Monday to Friday 8 hour shift

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Company Type: Government

Company Size: 501 - 1000

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