Mission Services of Hamilton

About Mission Services of Hamilton

POSITION SUMMARY: The role of the Administrative Assistant is to complete administrative tasks and provide administrative support to the Men’s Services Department (Emergency Shelter Operations and Housing UP) as they assist participants in obtaining and maintaining permanent housing. The Administrative Assistant will work as part of a team and contribute to positive team and agency culture. KEY RESPONSIBILITIES: · Provides data entry support for the Men’s Shelter and the Housing UP program using specific databases · Collects and tracks statistical information, ensuring that all information required for funding compliance is accurate, complete and submitted in the appropriate time frame · Creates, revises and circulates staff schedules, working with senior management to ensure needs are met and coverage is accurate · Orders office supplies and maintains inventory · Maintains documents and helps organize case files · Photocopying, faxing, and scanning · Creates and edits correspondence · Schedules various meetings, performs set-up duties for meetings, takes and disseminates meeting minutes and other materials as requested · Maintains competency in Homeless Individuals and Families Information System (HIFIS) · Performs other duties as assigned by management QUALIFICATIONS: · Completion of a Certificate/Diploma in Business, Office Administration or equivalent · 1- 2 years of related work experience · Proficiency in Microsoft Office applications (Excel, Word, Outlook) · Superior documentation skills · Excellent interpersonal and communication skills · Excellent time management skills · Excellent computer skills · Ability to work well as part of a team HOURS OF WORK: · 37.5 hours per week If you are interested in this position, please submit your cover letter and resume. This position will remain posted until it has been filled. We would like to thank all applicants for their interest in this position however only those selected for an interview will be contacted At Mission Services of Hamilton, we value diversity in our employees and are proud to be an Equal Opportunity Employer. If you require an accommodation during the recruitment and selection process, please let us know. We will work with you to meet your needs. Benefits: Casual dress RRSP Match Dental care Vacation & paid time off Vision care Extended health care Job Types: Full-time, Permanent Salary: $34,000.00 to $37,000.00 /year Experience: administrative assistant: 1 year (Required) Education: DCS / DEC (Required)

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Legal Form: Inc

Company Type: Non-profit Organisation

Company Size: 51 - 250

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