Migrant Help

About Migrant Help

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. We are currently recruiting for an Administrator to join our team working Monday, Wednesday and Friday as well as weekends on a Rota basis. Scope of the Role: The primary focus of this role is to provide a high quality and timely administration, reception and Triage service, for the Regional Manager and team. Purpose of The Job: · To contribute to the overall success of the Organisation in accordance with Migrant Help's aims and objectives · To provide professional administration support for Asylum Services · To assist the Regional Manager and team colleagues with their day-to-day work in the provision of Asylum Services Main Duties & Responsibilities: · Maintain an efficient up to date filing and monitoring systems · Maintain diaries for appointments for the completion of Asylum Support Forms and Change of Circumstances circulate these to the appropriate members of the team · Assist in making appointments clients · Liaise with the quality team regarding completed and returned documentation · Ensure that documents are forwarded to caseworkers and that they are returned to quality team within prescribed deadline · Assist with Data entry · Maintain operational statistical information as directed by operational need · Maintain accurate record of invoices, delivery notices received from contractors and service commissioners. · Administer the maintenance of office equipment (including fax machines, photocopiers and water coolers) and liaise with Facilities Manager · Monitor stationery, consumables and office supplies, ordering on a regular basis · Maintain diaries for appointments and briefings and circulate these to the appropriate members of the team · Responsible for answering the office telephone and relaying messages to the team · Responsible for receiving and directing clients and visitors to the appropriate staff member · Open, sort and record all incoming and outgoing mail. · Ensure monthly petty cash return and other documents are posted timely to finance team · Circulate, update and file information received via admin inbox as appropriate · Participate in regular team briefings/meetings and take accurate records · Responsible to take minutes of team meetings, daily briefings and external partnership meeting as required · Provide administrative support to other colleagues as and when required such as replenishing client paperwork for the advisers · Any other reasonable duties assigned, including administrative and operational tasks within the post holder’s competency This post is subject to a Disclosure and Barring Service (DBS) check and a Counter Terrorism Check (CTC) Therefore the applicant must: · hold a valid, full current 10-year British passport; full EU passport or have indefinite leave to remain in the UK · provide full UK address history for the last five years See Job description for full Person Specifications Please submit 1. Relevant CV 2. Detailed personal statement showing how you meet the specific requirements, skills and experience as outlined in the job description and person specification with special attention to the added value you could bring. Successful internal applicants will move to Migrant help 2018 Terms and Conditions if they are not already on them. Closing Date: 11 March 2020 As part of your role, it is important you operate within Migrant Help’s values: Protection, Diversity, Equality, Partnership, Innovation and Excellence. Migrant Help is proud to be an equal opportunities employer. Benefits: Flexible working hours Wellness programmes Sick pay Life insurance Company pension Employee discounts Job Types: Part-time, Permanent Salary: £18,700.00 to £22,063.00 /year Experience: administration: 1 year (Preferred)

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Company Type: Non-profit Organisation

Company Size: 51 - 250

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