Marken

About Marken

About Marken: Marken is a wholly owned subsidiary of UPS. Marken is the only patient-centric supply chain organization 100% dedicated to the pharmaceutical and life sciences industries. Marken maintains the leading position for Direct to Patient services and biological sample shipments and offers a state-of-the-art GMP-compliant depot network and logistic hubs in 48 locations worldwide for clinical trial material storage and distribution. Marken’s more than 950 staff members manage 50,000 drug and biological shipments every month at all temperature ranges in more than 150 countries. Additional services such as biological kit production, ancillary material sourcing, storage and distribution, shipment lane verification and qualifications, as well as GDP, regulatory and compliance consultancy add to Marken’s unique position in the pharma and logistics industry. Our global presence, combined with a small company culture, provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to contribute to the company’s success. This integral position requires a range of skills to successfully perform all the activities associated with representing Marken to visitors at our corporate Headquarters as well as being an effective team player and successful contributor to the Administrative team. Main Purpose: The Office Administrator & Receptionist manages daily office management and maintenance tasks with minimum supervision including but not limited to taking inventory and cost effectively ordering supplies, maintaining clean, tidy, and safe environment in the break room, storage room, reception area and the office at large. Greeting visitors appropriately, is hospitable, and determines each guest’s needs in a professional manner and directs them to the correct person. Monitoring, managing, and limiting people entering and leaving a secure reception area as well as the entire suite. Takes ownership of the office proactively managing all aspects that contribute to daily smooth operations. Actively engages and leverages daily activities of the Admin team and effectively supports the Executive Assistant to CEO. Other duties include but are not limited to: · Answering incoming phone calls in a timely, professional and polite manner and appropriately transferring callers and/or takes messages · Proactively becomes familiar with the firm through the company’s website, organizational chart and other material in order to accurately and effectively provide relevant information to callers and guests · Sorting and distributing incoming mail, packages, etc. · Preparing outgoing packages while accurately using the set guidelines · Scanning and photocopying documents, printing, punching, and binding books as requested · Preparing labels, organizing and filing documents as needed · Maintaining equipment, coordinating service calls and repair services with vendors, maintains good rapport with vendors · Preparing expense reports and maintaining them in an organized filing system · Managing and updating various data bases in excel format including but not limited to vendor lists, contact sheets, badge access list, phone numbers (DID) Listing, etc. · Completes new hire office management checklist including but not limited to activating badge for suite access and printing, ordering supplies, preparing new hire’s desk, assigning and activating phone number, etc. · Accurately codes and submits invoices in the drop box for payment, follows up with Finance on invoice inquiry, and ensures all service invoices for the corporate office are paid in a timely manner · Assisting in organizing meeting rooms with necessary materials and equipment, maintaining clean and tidy conference rooms throughout the day and effectively operating all IT equipment · Running errands, picking up meals and assisting in event planning as requested · Providing support to Marken team members and executives as needed · Accurately and timely completing special projects such as mass mailings, etc. Job Requirements: · Proven track record with solid experience as a successful Administrative Assistant and Receptionist · Proficient in Microsoft Office, PowerPoint, Excel, and Outlook · Ability to learn with clear evidence of retaining and using gained knowledge. Follows instructions and executes tasks independently and accurately. Asks questions when in doubt · Strong organizational skills with a knack for maintaining clean and neat environments as well as filing systems · Proactively identifies problems and offers solutions · Detail-oriented with ability to analyze tasks and “see beyond the surface”, ability to think outside the box and offer suggestions for resolving problems · Excellent written and verbal communication skills and ability to accurately follow instructions · Ability to multi-task and prioritize ever-changing priorities while meeting deadlines · Works effectively and efficiently in a team environment, proactively reports on project status and offers assistance to the team · Adapts easily and rapidly to change while maintaining a positive attitude · A quick study with ability to master the day to day office management tasks and quickly establishes themselves as a “go to” person · Takes ownership of position and other delegated tasks and demonstrates passion for the success of the team and company at large. EEO & VETERAN EMPLOYER Job Type: Full-time Salary: $13.00 to $15.00 /hour Experience: Office Administration: 1 year (Preferred) Microsoft Office (Excel, Outlook): 1 year (Preferred) Receptionist: 1 year (Preferred) Work authorization: United States (Required)

Synonyms

Technologies (from Job Ads)

Hiring Locations (10 of 44)

Headquarters

Loading map...

Company Info

Legal Form: Company

Company Type: Private

Company Size: 1001 - 5000

Revenue: 5 - 25 million (USD)

Job Ad Metrics

Job Ads found: 741

Job Ads per Month: 17.2

Hiring Locations: 44

Data Info