Lythaus Lighting Supply

About Lythaus Lighting Supply

Job Summary MAIN RESPONSIBILITY: Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing. Coordinates and maintains records for staff office space, phones, physical offices and vehicles. Responsibilities Answer and direct phone calls. Organize and schedule appointments. Plan meetings and take detailed minutes. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Submit and reconcile expense reports. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Perform basic bookkeeping activities. Plan meetings and conference calls and arrange and manage meetings. Take and distribute meeting minutes. Maintain electronic and physical files. Organize and provide documents, reports and information. Coordinate work space, computer, and supplies for new employees with the management. Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions. Respond to emails on behalf of the immediate superior. Book travel arrangements. Admin Functions – taking care of physical offices and assets To request for payment and monitor payments related to all physical offices including the head office and satellite/project sites. These payments cover lease or rent, utilities (water, electricity, telephone, internet, etc). To ensure that the all physical offices of the company are well-kept and well-maintained. To ensure that all company vehicles are well-maintained. Monitor the tune-up and maintenance of the company vehicles based on the agreed tune-up and maintenance schedules. To ensure that the company’s tools and equipment are maintained and their assignment to specific employees is filed into respective 201 file. To ensure that all admin files and records are complete, updated and kept safe. These records include lease contracts plus 2307 records for lessors, records for (a) utilities billings and payments (b) purchase, payments, tune-up and maintenance of company vehicles (c) office repairs (d) purchase and maintenance of tools and equipment, etc. Others To perform other functions that may be assigned from time to time. Aside from the reports detailed above, to produce the Expense Report on a monthly basis and submit these reports to management. Benefits HMO, Staff Loan, VL/SL, Maternity Leave, Paternity Leave and Mandated Benefits Job Type / Category Full time Admin. Required Education, Skills, and Qualifications Graduate in any 4 year course. Company Profile Lythaus Lighting Supply is a duly registered corporation engaged in the business of providing electrical and lighting industry, both in the public and private sectors. It emerges from a very humble vision to provide professional lighting solutions. Today it is one of the key player as a lighting solution provider to a number of top property developers nationwide. From project conceptualization to design stages and value engineering up to actual project implementation, we provide our services with utmost dedication to our vision. We are exclusive distributorship from world’s well-know brands such as Philips Lighting and Schreder. Known for its innovative and trusted product portfolios, we develop and provide comprehensive approach to offer diverse lighting solution. Job Type: Full-time Salary: Php16,000.00 to Php18,000.00 /month

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