Living Water Resorts

About Living Water Resorts

JOB TITLE: Administrative Assistant DEPARTMENT: Sales REPORTS TO: VP of Resort Operations & Director of Sales and Marketing The receptionist supports the VP of Resort Operations and Sales department with daily/weekly tasks, provides a welcoming environment for all staff members, guests and employment candidates arriving in the Administration Building and answering all incoming calls and directing them accordingly. DUTIES INCLUDE: Adheres to all of the mandatory written standards of operations, policies, procedures, manuals, oral instructions and the Employee Handbook. Communicates in a professional manner maintaining good relationships, listens and responds appropriately. Ensures all areas of the reception area are clean, tidy, well stocked and everything in its place and in working order from opening until closing. Assist the VP of Resort operations with projects as assigned. Greets all arriving individuals with a warm and friendly welcome, and assists them when required. Answers the main sales phone line, distributing all inquiries to the Sales Managers. Orders daily staff lunch for office staff. Prepares gift certificates and follow certificate procedure. Complete office supply order. Completes purchase orders and tracks them. Prepares signage and menus for all events, tracks vouchers. Oversees the signing in/out of marketing materials & equipment. Assists with events as needed. Prepares Banquet Event Orders for internal training events. Prepare reports as required. Manage incoming and outgoing mail. Assist with wedding wire. Adheres to all Health & Safety, Workplace Safety and Insurance Board policies and procedures and promotes and works in a safe manner at all times. Make the door signs for in-house meeting groups. May perform other duties and functions as assigned based on business needs. JOB REQUIREMENTS Excellent Computer Skills – Word, Excel, PowerPoint Excellent phone, guest relations and communication skills. Possess strong organizational, time management and multi-tasking skills Professional, fun and caring attitude. WORKING CONDITIONS Works indoors the majority of time indoors with occasional visits for events throughout the resort Must be able to walk and stand for an average 6-7 hours per shift. Must be able to bend, reach and lift up to 20 lbs Occasional kneeling, pushing, pulling, lifting. Must be able to work flexible hours on occasion, when required. ADDITIONAL INFORMATION This position requires a responsible, mature individual with initiative and a hands-on approach. This Job Description is not limited to those duties specifically listed and can be changed at anytime in order to adapt to business demands or organizational changes. PRIMARY LOCATION Living Stone Golf Resort Collingwood, Ontario JOB LEVEL Non-Management

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