KordaMentha

About KordaMentha

Roles & Responsibilities KordaMentha is an advisory and investment firm that helps clients to grow, protect and recover value. We have a team of almost 400 specialists across Asia-Pacific with diverse backgrounds – in finance and real estate through to agriculture, law enforcement and the c-suite. Specialist who combine their unique skills and experience to deliver fresh solutions to the region’s most complex commercial challenges. We have an entrepreneurial mindset, a strong team culture and a working environment that is both stimulating and flexible. The opportunity We are looking for a part-time or full-time office support assistant to join our team based in Singapore. The objectives and scope of the position are as follows: To provide direct assistance to all KordaMentha personnel, in particular the Singapore/Jakarta Office Support Team in the areas of general office administration and maintaining the office to a high standard. To provide reception relief. Ensuring the office is kept neat and tidy at all times. Assist staff with administration queries and ad-hoc requests in a timely manner. Duties and responsibilities General administration Perform mail and administration runs. Perform weekly reviews of all meeting rooms ensuring all stationery stock is stocked. Ensure information relevant to Office Support areas on company intranet are continually updated (e.g. floorplans). Assisting with set up of various supplier accounts and working as contact for account customers such as couriers and consumables. Ensure printer area is kept tidy, printers are stocked of paper, binder waste tray emptied, and glass is clean. Maintaining appropriate levels of paper, staff amenities and stationery. From time to time, heading out of the office to do some hand deliveries or to buy items that could not be ordered or obtained before deadline. Hand deliveries within the CBD area. Assisting with ad-hoc requests around the office, e.g. PDF editing, filing, ACRA lodgements. Meeting room maintenance Assist with maintaining all meeting rooms, ensuring all equipment and facilities are clean and are in working order. Assist with set up of meetings and/or functions as required. Reception Grouped into National and Executive Assistant incoming call overflow. Manage incoming correspondence and distribution of company mail and deliveries as per company guidelines. Assist with incoming and outgoing letters and mails (to be checked daily). Word processing Coordinate and assist staff with in-house document mail-outs, including mail merging and franking of envelopes. Document finishing tasks – scanning, printing, photocopying, and binding of reports and documents. Marketing Assist in the preparation of reception area for functions, greeting guests, setting up and clearing after the function. Back up to coordinating internal function checklists including follow up of Executive Assistants and building management requirements. Regularly advising Marketing of stock levels on register of branded stationery, and Marketing of stock levels of merchandise items and assist with all merchandise distribution. Books and records Provide backup assistance to Books and Records Manager. Update working files and books and records according to KordaMentha policy. Requirements A suitable candidate for this position will have the following skills: PC literate including Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal, interpersonal and communication skills. Ability to interact in a professional manner at all times. Ability to work efficiently under pressure. Reliable – ability to meet deadlines. Ability to work as part of a busy and dynamic team. Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required. Strong time management and project management skills, including the ability to prioritise tasks. Desire to take ownership of tasks assigned. Attention to detail. Proactive. Client service orientated. Ability to adopt a 'hands on' approach. Ability to work with limited supervision.

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Company Info

Legal Form: LTD

Company Type: Private

Company Size: 51 - 250

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Job Ads found: 1007

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