KIMBERLEY CONSULTING

About KIMBERLEY CONSULTING

Our client is a Multi Asset Family Office. The Admin Assistant will perform the reception duties such as answering incoming calls, receiving incoming mails and arrange for courier services; greets and directs clients and visitors to meeting rooms; Provides information and assistance to clients and customers; Maintains conference room schedule and other admin duties. The prospective candidate will also assist in the HR department. Responsibilities: Travel, Hotel & Visa: Assist employees/ clients with Visa application. Liaise with travel agent to purchase flight ticket issuance. Assist with Hotel reservation and hotel transfer request. Calendar: Managing the group CEOs calendar and scheduling recurring leadership and Board meetings Courier: Arranging courier service and update Courier excel. Manage overseas/ local couriers, incoming and outgoing mails Front Desk: Handling phone calls and walk-in-guest, always maintain professional appearance of receptionist area and ensure tidiness. Carry out receptionist duties and provide general support to guests Company Telephone Directory: Update of company directory monthly. Reports: Preparing monthly reports on admin data. Eg, stationary pantry and office related expenses Expenses Report: Preparing of Group CEO expenses claim Company Stationary & Supplies: Manage, monitor and purchase company stationary, pantry supplies and office equipment. Welfare: Organize Quarterly Birthday Party and participate in company events with HR & Admin department. Catering and Pantry: Assist to arrange for food catering service for company event. HR Coordination: Assist the Human Resources team in managing new hire induction and recruitment Secondary Duties: Assist on other ad-hoc projects and general admin duties as assigned Concierge Services for Client: Support key clients with basic concierge services Events: Managing regular employee events, Upkeep of reception desk, conference rooms, pantry, printing areas and office facilities to ensure cleanliness for usage by staff and guests Maintain good working relationship with vendors and service providers, track and replenish pantry stocks and stationery supplies Arrange for printing of name cards Perform other administrative duties when needed Qualifications and Skills: GCE ‘O’ Level, Diploma or any related discipline Well versed in MS Office Minimum 2 to 3 years of office administration or receptionist experience Good interpersonal and customer service skills Flexible and adaptable with good problem-solving skills Able to work well independently as well as in a team Strong Multi-tasking and time-management skills, with the ability to prioritize tasks Self-motivated, with an ability to handle pressure in a dynamic corporate environment Meticulous and detail-oriented Committed and with a strong sense of responsibility Able to start work immediate basis Good command of spoken and written skills Willing to learn new skills Proficient written and spoken language High personal integrity Strong Initiative Follows Processes and Improves them

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Legal Form: Ltd

Company Type: Private

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