K&L Gates

About K&L Gates

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place. Responsible for providing administrative assistance to multiple lobbyists/lawyers and other timekeepers. The responsibilities will differ depending on timekeepers' practice areas and administrative support needs, but may include general research; collecting data for Lobbying Disclosure Act Reports for timekeepers; coordinating internal and external meetings; maintaining extensive client contact; communications with policymaker offices; working with Word, Excel, and PowerPoint; secretarial and executive assistant functions; as well as other day-to-day administrative functions. Essential Duties In Outlook, manage inbox (creating folders), manage calendar, set up meetings electronically, manage contacts, work and search in Enterprise Vault, and understand and set up distribution lists Create, edit and format letters and other documents in MS Office and organize/maintain same in document management system Maintain client contact via phone, e-mail, and in-person Coordinate Congressional meetings for timekeepers and clients Enter, edit, and track daily time when required for assigned timekeepers and according to deadlines Open files and conduct conflict checks Coordinate and prepare monthly client bills Coordinate, verify and obtain appropriate approvals for all domestic and international travel and process related expenses Prepare check requests Prepare Congressional mailings Coordinate services through Global Shared Business Services and other local and firmwide shared services Assist with overflow work and provide backup support as needed Collect data for Lobbying Disclosure Act Reports for timekeepers Coordinate meetings/events, such as Meet and Greets, to include reserving conference rooms, catering, audio visual and WebEx Conduct general research at the direction of timekeepers using internal and external search engines, including Library resources Perform other duties required based upon the unique practice of the timekeepers, such as, but not limited to, Department Head administrative work, practice development initiatives, and committee project work Experience & Skills Required Proficiency in the use of email, Word, Outlook, Excel, PowerPoint and Adobe Familiar with the workings of Congress, various Federal agencies, and related protocol Prior experience in a similar role in a law firm within a Policy or Government Affairs practice or a Congressional office desired; experience working in professional services or related office preferred Excellent oral and written communication skills and strong commitment to client service excellence Ability to take initiative and follow specific and detailed instructions in both written and verbal form Excellent organizational skills, with strong ability to multi-task and thrive in a dynamic environment with short deadlines Solutions-oriented, with demonstrated resourcefulness and problem-solving skills Demonstrated self-initiative, by being proactive, forward-leaning, and highly responsive Responsibilities may occasionally require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines May be required to run errands on Capitol Hill ABOUT THE FIRM K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals. To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.” If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position. For more information or to view other job opportunities, please click here to go back to our careers page. Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility. BENEFITS We offer a dynamic work environment and excellent benefits. EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.

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Company Info

Legal Form: LLP

Company Type: Selbstständig

Company Size: 1001 - 5000

Revenue: 0.5 - 1 billion (USD)

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Hiring Locations: 36

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