Joma Jewellery

About Joma Jewellery

Introducing an excellent opportunity for a well organised and personable individual to join our fast-paced, friendly Head Office of around 60 staff. As our ideal candidate, you will be a strong communicator with good attention to detail with previous relevant experience. You will need to be comfortable undertaking a variety of hands-on tasks to ensure that the offices are well organised and presented in keeping with our brand aesthetic. The role will include a wide variety of duties to coordinate multiple offices on our site therefore you will need to enjoy multitasking a varied workload and adapt to challenges and requirements as they arise. There will be some manual handling tasks associated with this role including building flatpack furniture and You will take pride in providing first rate support and a high-quality standard of office presentation within all areas, ensuring that all Health and Safety and other procedural checks are done and all office processes are running smoothly. This is chance to join a small Company experiencing rapid growth in a role with potential to take various paths of progression in the long-term. DUTIES AND RESPONSIBILITIES · Coordinating all office processes, communicating with all departments to ensure these are running well, liaising with third parties including suppliers and the landlord as necessary to resolve maintenance issues and make improvements, obtaining quotes and sign off where costs are involved · Ordering and distributing stationary and other office supplies ensuring correct stock levels · Ensuring the offices and meeting rooms are presentable and well-organised · Maintaining the office issue log, proactively driving resolution and keeping reporting progress to relevant staff · Meeting and greeting visitors · Giving Office & H&S inductions to new starters (training will be given) · Building flatpack office furniture · Coordinating and helping with new office space set up & department room moves to enable space for new starters in the business · Assisting with H&S activities and conducting routine checks, proactively resolving issues where required · Taking ownership of office related communications (ensuring Communications boards are maintained, emailing updates/reminders to relevant departments, keeping staff updated on progress of maintenance etc) · Tracking and reporting on departmental purchases · Supporting Finance processes such as fixed assets inventory and collating supplier invoices · Using initiative to solve problems and manage office processes · Preparing meeting rooms and meeting and greeting visitors · Taking minutes at meetings · Assisting with staff engagement activities and events · Distributing post · Company filing · Assisting with ad hoc tasks and projects within the Company as reasonably requested by Management REQUIRED COMPETENCIES · Previous experience of ensuring the smooth-running of a busy office environment, ideally a small Company · Ability to perform an active role including some manual handling · Full UK driving license (for occasional errand running) · Strong initiative and logic and will enjoy finding solutions and driving continuous improvement · Excellent organisation with ability to prioritise and work efficiently to complete a variety of tasks · Excellent and polite verbal and written communication skills · Ability to work well with people at all levels of the Company · A positive, approachable attitude · Diligent attention to detail and organisation · Intermediate level Microsoft Office Skills HIGHLY ADVANTAGEOUS COMPETENCIES · Basic DIY skills Job Types: Full-time, Permanent Salary: £19,000.00 to £20,000.00 /year Experience: office administration: 1 year (Preferred)

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Company Info

Legal Form: Ltd

Company Type: Private

Company Size: 51 - 250

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