Jigsaw - The National Centre For Youth Mental Health

About Jigsaw - The National Centre For Youth Mental Health

POSITION SUMMARY: The Facilities Officer will support the Property & Facilities Manager in the smooth running of a growing multi-site organisation and the provision of related administration and facilities support as required. PRIMARY RESPONSIBILITIES: Supporting the Facilities management function and the supervision of various services provided by contractors. Ensuring all Health & Safety documentation is received pre and post completion of the proposed project(s). Liaising with the (P&FM) in the directing, coordinating and planning essential central services such as reception, security, maintenance, mail, and cleaning, Supporting the Property & Facilities Manager in the opening / re-location of Jigsaw hubs. Liaising with the Property & Facilities Manager in preparing documents for e-tenders. Working in conjunction with the (P&FM) regarding the building and maintenance contracts. Liaising with the (P&FM) in respect supplier relationships and sourcing of competitive quotes. Managing office and mobile phones of Jigsaw sites and troubleshooting any issues. Working closely with the Property & Facilities Manager in developing and implementing PPM schedules for our portfolio. Carrying out daily health and safety checks and addressing any issues promptly. Assisting with any incidents or alarms which may occur at Jigsaw Hubs. Assisting the (P&FM) in respect of the quality of service provided by external suppliers and ensuring value for money. This role also requires the ability to travel for work and the willingness to work occasional evenings and weekends, as required. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post. Requirements KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED: Essential Criteria: A qualification in Facilities Management Three years' experience managing a variety of tasks with experience in supporting a team within a facilities management environment. Excellent organisational, analytical and facilities management skills. A full clean driving licence. Computer literacy such as MS Word, Excel, PowerPoint, and Outlook. Excellent communication skills and the ability to work with a range of professionals. Passionate about young people’s mental health and achieving change in Irish society. The capacity to work both on their own initiative and as part of a small team. Ability to prioritise workload and maintain a structured service delivery. Desirable Criteria: A recognized health and safety qualification would be an advantage. Project Management experience would also be desirable. Benefits The salary range for this role is €30,000 - €40,000, commensurate with skills & experience. Jigsaw operates the following benefits for its employee’s Defined contribution pension scheme Annual leave 25 days, exclusive of public holidays and 1.5 company days Individual CPD allowance Financial support for further education Please note The closing date for applications is 5.00pm on Friday, 20th March 2020. First round interviews are expected to take place on 2nd April 2020 in Dublin. Application is by online application form only & CVs will not be accepted. Please complete all fields of the application form - incomplete application forms will not be considered. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. As Jigsaw is a regional organisation, this role requires access to a car and the post will require travel for work and a willingness to work occasional evenings and weekends, as required. All Jigsaw staff members are required to obtain Garda clearance as a condition of their initial and continued employment. Jigsaw is an Equal Opportunities Employer. All documentation received by Jigsaw will be processed in accordance with the Data Protection Acts, 1988 and 2003 General Data Protection Regulation (GDPR; 2018). The information will only be used by Jigsaw in the processing of job applications and for ongoing administrative purposes with job candidates.

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Company Type: Non-profit Organisation

Company Size: 51 - 250

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