Imprimis Group

About Imprimis Group

SEEKING RETAINED SEARCH EXECUTIVE ASSISTANTS! Imprimis is partnering with an Executive Search Firm in the downtown area to hire an executive assistant to support two managing partners. The company offers excellent benefits, a prestigious office environment and respectful work atmosphere. Preference will be given to EA’ s with executive search experience. Job Description: Act as a liaison and first point of contact with internal and external customers, vendors and team members, interacting with them in a professional and timely manner: Build and maintain relationships with candidates and clients throughout the recruitment process. Handle all calls with grace, sophistication and professionalism Book complex and detailed travel arrangements through a travel agent. Manage Partner’ s calendar, coordinate appointments and ensure everything runs in a smooth, timely manner: Ensure tasks and projects are completed within deadlines. Book conference rooms and other meeting locations. Secure venues and coordinate catering and other logistics when planning bigger events as needed. Handle complex travel and lodging arrangements for Partner and candidates. Maintain constant awareness of the Partner’ s priorities. Heavy interfacing, calendaring and coordination of calls, video conferences and meetings between Partners, Associates, clients and candidates. Input detailed candidate and company information into firm-wide database including opening and closing searches in the Executive Search database Track and document each stage of a candidates’ recruitment process, entering or attaching data from resumes and multiple other sources to maintaining detailed candidate and client profiles. Daily communication with multiple Partners, Associates and clients to keep the status of open searches and other projects up to date. Prepare and manage a wide variety of professional quality documents using MS Word, PowerPoint and Excel to create the following documents: Complete expense reimbursement documentation for Partner(s). This includes reconciling Partner’ s credit card statements to be sure all expenses are accounted for and processed. Plan and execute multiple, often quick-turnaround projects with minimal outside assistance. Present timely work-in-progress updates to the Partners on the status of projects and tasks. Heavy transcription and editing of Partner dictation. Verify college degrees for candidates that are in final stages of search. Perform various administrative duties that support the recruiting function. Order office and kitchen supplies for Dallas office as needed. Office mail pickup and delivery. Education and Experience Bachelor’ s degree or commensurate experience Minimum of seven years of executive experience, preferably in professional services organization Skills & Experience Excellent communication skills, written and verbal, and ability to demonstrate these skills. Ability to write error-free. Thoughtful and skillful about what is said and how it is being said or written. Conscious of the impact of written and verbal communications. Interact with warmth and effectiveness at all levels Ability to interact at the most senior level of an organization and to work collaboratively across functions and levels toward shared objectives. Must be proficient in Microsoft Office, Word, Excel, and PowerPoint; ability to use office equipment such as computer and copier. Ability to maintain confidentiality and use discretion as needed. Strong listening skills Ability to coordinate multiple tasks within tight deadlines and manage conflicting priorities. Established skills in planning and managing information and diverse projects. Ability to trouble-shoot, be flexible and creative. Ask appropriated questions to be able to manage time/tasks relative to the knowledge of what is urgent. Constant focus on working ahead, anticipation of issues and needs before they are needed. Planning for contingencies.

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Company Info

Legal Form: Inc

Company Type: Azienda - Settore privato

Company Size: 51 - 250

Revenue: 5 - 25 million (USD)

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Job Ads found: 190

Job Ads per Month: 5.4

Hiring Locations: 7

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