INTERNATIONAL ORGANIZATION FOR MIGRATION

About INTERNATIONAL ORGANIZATION FOR MIGRATION

I. POSITION INFORMATION Position title: Project Assistant Position grade: UG Contract Duty station: Manama, Bahrain Seniority band: III Job family: Programme/Admin Support Organizational unit: MPA Reporting directly to: Head of Migrant Protection and Assistance Overall supervision by: Chief of Mission – Bahrain Managerial responsibility: N/A Directly reporting staff: N/A Duration: Nine months with a possibility of an extension II. ORGANIZATIONAL CONTEXT AND SCOPE Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Migrant Protection and Assistance in Bahrain, the incumbent will be tasked with providing administrative and technical support for the project: “Bahrain Centre of Excellence Training of Trainers on the identification and referral of potential victims of trafficking in persons”. The project seeks to provide support to the Regional Centre of Excellence (RCoE) through the provision of capacity building and the development of strategic resources that would accompany the RCoE in the short, medium and long term. III. RESPONSIBILITIES AND ACCOUNTABILITIES In particular he/she will: 1- Provide administrative, logistical, technical and operational support to events, workshops and resource materials planned under the projects, ensuring close coordination with relevant counterparts; 2- Prepare meeting agendas, minutes of meetings and other project correspondence; 3- Assist in coordination and follow up with the Regional Office in Cairo and other IOM country and satellite offices participating in the project, to ensure effective and timely implementation of activities; 4- Organize the translation of project related documents, maintaining a high quality; 5- Support the monitoring and evaluation framework for project implementation; 6- Assist in preparing and ensuring timely and quality preparation and submissions of all project reports according to IOM and donor formats as required; 7- Maintain a detailed e-filing system for all project documents, in anticipation of any internal or external audits, in accordance with IOM rules, as well as donor auditing requirements; 8- Prepare/request travel authorization, security clearances, DSA and travel expense claims as required by project staff and consultants; 9- Participate in seminars, visits, assessments and other meetings as requested by the Head of Migrant Protection and Assistance; 10- Participate in MPA team meetings and work closely with other MPA project assistants to ensure complementarity and consistency across the GCC countries; 11- Contribute to the design and development of new projects related to Migrant Protection and Assistance, in line with IOM guidelines; and 12- Perform any such other duties as may be assigned. IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies: Behavioural Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Presents goals as shared interests Performance Management Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes I0M core mandate and migration solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Takes joint responsibility for team's work Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost-efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Technical Develops and follows internal control procedures to prevent fraud and mismanagement Ensures application of institutional financial policies and guidelines Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes Delivers Human Resources solutions customized to the needs of IOM V. EDUCATION AND EXPERIENCE University degree in Business Administration, Development Studies, International Relations and/or Law, or in a related field Minimum three years of relevant experience Previous experience with an international organization or Migrant Protection is an advantage Demonstrate strong experience and knowledge of administrative processes High level of computer literacy (MS Office Word, Excel and Outlook) VI. LANGUAGES Required Thorough knowledge of English and Arabic, both spoken and written The cover letter along with the applicant’s CV should be submitted to IOM Bahrain on or before Sunday 16 February 2020. Please write “Application to Project Assistant Vacancy” in the subject of your application email. Applications received after this date will not be considered. Successful applicants will be invited for interviews before final selection. Job Type: Full-time

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Company Type: Gemeinnützige Organisation

Company Size: 5001 - 10000

Revenue: 25 - 100 million (USD)

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