Howard Kennedy

About Howard Kennedy

Term: Contract Duration: 1 year Working hours: Full-time Department: Banking Real Estate Finance Location: London The role To provide first class professional Team Assistant support to a number of PAs and fee earners in a designated department. Team Assistants work principally for a designated department, however all Team Assistants work as part of a team with shared responsibilities. Team Assistants will be expected to prioritise and share tasks when appropriate in order to meet business needs. This is an excellent opportunity for school or college leavers looking to gain hands on experience in a Law firm. Tasks and responsibilities To provide PAs and fee earners with effective, pro-active professional and high quality administrative support that enables them to focus on providing legal services to clients, and PAs to provide personal/client management to Partners. It is a key requirement that the Team Assistant is able to demonstrate exceptional organisational skills and an ability to use their initiative at all times. They will be an integral part of a busy team and will need to interact daily with PAs and fee earners and have the ability to prioritise workloads and liaise with other support functions to ensure timely delivery. Key Tasks Collating work returned from Dictate Now, proofreading and putting into drafts within Outlook, adding any attachments and sending on fee earners behalf. Amending e mails/documents when required. Printing of emails and attachments. Small volume photocopying and scanning, with delivery/collection of large volume of photocopying and scanning and couriers to Repro team. File opening and closure, following compliance rules. Typing of standard letters i.e. payment of invoices, acceptance of events. Collating and indexing legal documentation, deeds scheduling and deeds management. Ensuring any paper filing required is kept up to date. Undertaking research using the internet, databases etc. Maintaining the stationery supplies and ensuring the areas are kept tidy. Provide support to the PAs with their tasks during the periods whereby there is an absence of a PA. Support to other TAs where required, especially during any absence. Downloading land registry docs and save to appropriate FileSite number. Downloading, printing and saving to appropriate FileSite number – all documents from a Data Rooms. Scanning all incoming post/documents to a file if requested and provided with the relevant FileSite number. Scanning business cards into Outlook Understanding how to submit full property searches, keeping the fee earner up to date on search results received, and chasing down outstanding search results. Technical skills/experience Good knowledge of Microsoft and other commonly used software. Effective and professional telephone manner. Ability to work either on own initiative or part of team. Able to anticipate problems and develop solutions. Experience in a demanding, high performing professional services environment. Good organisational skills and time-management skills. Attention to detail. Ability to work well under pressure remaining calm and focussed. Ability to develop self and others and be learning oriented, wanting to learn and seek improvement. Accountable and professional. Personal attributes Constant enthusiastic, can-do and positive approach to tasks and situations as well as requests for action outside normal scope of duties. Ability to take personal responsibility, ownership and behave responsibly. Friendly, co-operative and approachable at all times. A good communicator with individuals of all levels. Listens carefully and questions to make sure you have all the information you need to take action. A resilient character with a positive attitude. Ability to be flexible and self-motivated. Displays discretion when dealing with sensitive information. A strong team player. Benefits Competitive salary 25 days annual holiday Permanent Health Insurance Life Assurance Interest free Season Ticket Loan Private Healthcare Pension Scheme Staff Introductory Scheme Employee Assistance Programme

Synonyms

Technologies (from Job Ads)

Hiring Locations

Headquarters

Loading map...

Company Info

Legal Form: LLP

Company Type: Private Practice / Firm

Job Ad Metrics

Job Ads found: 135

Job Ads per Month: 3.8

Hiring Locations: 3

Data Info