Hiscox Underwriting Group Services

About Hiscox Underwriting Group Services

About us: As an international specialist insurer we are far removed from the world of mass market insurance products. Instead we are selective and focus on our key areas of expertise and strength - all of which is underpinned by a culture that encourages us to challenge convention and always look for a better way of doing things. We insure the unique and the interesting. And we search for the same when it comes to talented people. Hiscox is full of smart, reliable human beings that look out for customers and each other. We believe in doing the right thing, making good and rebuilding when things go wrong. Everyone is encouraged to think creatively, challenge the status quo and look for solutions. Scratch beneath the surface and you will find a business that is solid, but slightly contrary. We like to do things differently and constantly seek to evolve. We might have been around for a long time (our roots go back to 1901), but we are young in many ways, ambitious and going places. Hiscox UK: Hiscox UK is a leading brand in the insurance market, recognised as setting the standards which others try to emulate. We consistently deliver strong growth and exceptional returns, recruiting only the very best and empowering them to deliver. We are known for insuring the homes of the rich and famous through to the most innovative technology companies. Our customers are diverse and unique and are only united by our ability to provide specialist insurance tailored to their needs. The Role Working in a fast-paced environment, you will have a role as team assistant, supporting our team (circa 90 people) with expense reports, meeting logistics as needed and travel booking. In addition you will provide dedicated and efficient PA support. But don’t suppose you’ll just be sitting in the corner doing the admin, this is a ‘hands on’ role. Whilst you may be sorting out the diaries, booking in meetings or fixing the office printer, you’ll also be arranging (and of course attending) events, keeping the team up to date on their performance statistics and responding to all manners of ad-hoc requests from the team – it’s safe to say no two days will be the same. If you like having lots of responsibility then this could be the perfect role for you. You’ll never be sat down for long, but you’ll definitely be having fun along the way. You will need to have a “sleeves rolled up” attitude, willing to get stuck in and get stuff done, however big or small. Key Responsibilities Complex diary management (Outlook), including ever-changing schedules and coordinating internal and external meetings, lunches and dinners Managing complex, and often last-minute, international travel and accommodation arrangements, including preparing travel itineraries and preparing and submitting expenses and invoices Preparation for meetings including room arrangements, agenda, actions and accurate documents and complex PowerPoint presentations and Excel Files along with other regular meeting packs and attend to minute these meetings as required, ensuring the according information flow to all participants, including circulating important documents ahead of meetings Handling confidential information Organising/preparing/amending documents, reports and presentations in an accurate manner Administration of the necessary desk arrangements and stationary needs within the team Meeting and greeting visitors at all levels of seniority Assisting in the coordination of corporate events, team events and trainings. Come up with ideas for events and small activities to keep the team engaged Make sure we are compliant with office rules, health and safety, evacuation procedures and assist office team with drills when needed Provide a high standard of PA support Key Requirements: Must haves: 2 years’ experience as assistant (team assistant; personal assistant;…) within a large team preferably in an operational environment Excellent level of English (written and spoken), Portuguese is a plus but not essential Advanced working knowledge of Microsoft Word, Excel, Outlook and PowerPoint Proven experience in analysing data and different statistical numbers including ability to update reports and maintaining operational files up to date as per your manager’s request Excellent attention to detail, organisation and prioritization skills Ability to work under pressure, juggle lots of work and changing priorities whilst remaining calm and effective at all times and maintaining excellent attention to detail Demonstrable experience of working on confidential matters and the ability to be tactful and discreet Experience of managing stakeholders at all levels and be able to prove you can bring people with you Ability to work without unnecessary oversight, to plan ahead and make accurate judgement calls Personal qualities Adaptable, flexible and willing to help others with a “can do” attitude A great communicator, approachable and enthusiastic who can work with people at all levels Ability to pick up new tasks with ease Ability to supervise own workload and be self-motivated Ability deliver toward deadlines and to prioritise Professional attitude and approach Flexible attitude to working hours and travel, as required Diversity and flexible working at Hiscox At Hiscox we care about our people. We hire the best people for the job and we’re committed to diversity and creating a truly inclusive culture, which we believe drives success. We also understand that working life doesn’t always have to be ‘nine to five’ and we support flexible working wherever we can. No promises, but please chat to our resourcing team about the flexibility we could offer for this role. Please note that this role will potentially require some travel to the UK (90% Lisbon, 10% UK). What you should know Why Hiscox? This is a fantastic opportunity to join Hiscox during a time of focused growth where you will have the remit to make a real difference. Hiscox offers an environment where you are encouraged to grow with the team and this is an exciting time to be joining this fast growing organisation. Some people might say insurance is dull, but life at Hiscox is anything but. If that sounds good to you, get in touch. If you think you can be a fit for this role, please apply here: https://careers.peopleclick.com/careerscp/client_hiscox/external/gateway/viewFromLink.html?jobPostId=26492&localeCode=en-us Job Types: Full-time, Contract Experience: Team or Personal Assistant: 2 years (Required) Location: Lisboa, Distrito de Lisboa (Preferred) Language: English proficiently (Required)

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Company Info

Legal Form: AG

Company Type: Public

Company Size: 501 - 1000

Revenue: 1 - 5 billion (EUR)

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Hiring Locations: 39

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