Fulton County Schools

About Fulton County Schools

Position Type: Clerical/Professional Assistant III-Central Date Posted: 1/28/2020 Location: Fine Arts Closing Date: Until Filled Title: Professional Assistant III, Fine Arts Position Summary: The Professional Assistant III is responsible for providing administrative support to the Coordinator, Fine Arts. The Incumbent provides a high level of clerical support, plans meetings, and overall office management. This position responds to inquiries providing information relating to FCS policies and procedures, referring only complex inquiries to the supervisor. The Professional Assistant III is also responsible for monitoring, tracking, and reconciling budget activity in the SAP system. Duties and Responsibilities: Manages the Office (31-35%) Maintains the departmental calendar to include official business, meetings, conferences, and other department events. Processes applicable data utilizing the SAP system to include: employee data, payroll, purchasing, invoices and budget related information. Answers telephone in a courteous and tactful manner and attempts to resolve complaints in a calm and courteous manner. Monitors inventory of office supplies required for area of responsibility (e.g., photocopy supplies, office supplies, etc.) and orders additional materials as required within budget parameters. Performs various clerical and secretarial support work associated with special projects such as conference and committee meeting planning. Provides Support to the Supervisor/Department (21-25%) Maintains highly confidential data utilized by the supervisor/department. Receives and screens telephone calls, letters and/or visitors; Responds to requests and correspondence on own initiative and as directed by supervisor. Compiles and assimilates information to prepare budgets for the District. Identifies and provides solutions to routine business matters requiring minimum direction from the supervisor. Provides Clerical Support (21-25%) Prepares, types, and processes correspondence and other documents to ensure accuracy, completeness, and timeliness. Creates, maintains, and manipulates data (e.g., spreadsheets, databases, graphics, etc.) to generate reports and to locate information found in documents, correspondence, etc. Receives, sorts, and distributes department mail in an accurate and timely manner; Ensures that all mail received is forwarded to the appropriate person and/or destination; Collects and prepares outgoing mail for the department. Maintains current contact list (e.g., phone numbers [office and cell], e-mail addresses, etc.) of all District personnel to ensure people are easily accessible for contact. Plans Meetings (11-15%) Schedules travel and maintain itineraries for employees within the department. Schedules and maintains department's conference room and classrooms ensuring proper equipment is available and set up as required/requested. Coordinates arrangements for meetings, conferences, and travel through interaction with customers, suppliers, and employees on behalf of the supervisor. Performs other duties as required Education and Experience Education: High School Diploma or GED – Required Experience: A minimum of five (5) years of clerical/administrative experience – Required Experience with SAP or other major Enterprise system – Preferred Certification/Licensure: None required Must be willing to acquire additional training as directed by manager Minimum Qualifications: Proficient in Microsoft Office and project management tools Must be able to successfully manage multiple tasks, projects and responsibilities Ability to work independently or as a team member Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people Salary Information: Salary Range for 2019-2020 $37,140 - $43,833 Step placement credit may be granted for up to a maximum of 8 years (Step 9) of prior verifiable experience. Salary placement with Fulton County Schools is non-negotiable. Actual salary placement will be based on Fulton County Board of Education experience calculations from the Non-Teaching Salary Schedule A-235, Professional Scale, Step 1 - Step 9. Complete Application: Online Application Resume

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Company Type: School / School District

Company Size: 5001 - 10000

Revenue: 100 - 500 million (USD)

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Job Ads found: 230

Job Ads per Month: 5.3

Hiring Locations: 1

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