Durham Technical Community College

About Durham Technical Community College

Position Information Job Title Administrative Assistant Department Creative and Liberal Arts FLSA Non-Exempt Direct Reports N/A Minimum Qualifications High school diploma or GED Work Experience Three years of administrative or program assistant work experience required Preferred Qualifications Knowledge, Skills and Abilities 1. Thorough understanding of and commitment to the mission and philosophy of the North Carolina Community College System 2. Demonstrated ability to use modern administrative technology in an efficient manner (Microsoft Office, Excel, Access, WebAdvisor, Colleague/ Datatel, e-mail, Internet, student information databases, and others), including keyboarding (50-55wpm) 3. Competence in oral and written communication skills 4. Ability to be organized, accurate, and punctual with paperwork and assigned tasks 5. Sensitivity to the needs and expectations of students, colleagues, and community groups 6. Ability to establish and maintain effective, civil, and respectful communication and interpersonal relations throughout the department, the college, and the community 7. Personal integrity, honesty, and the ability to maintain confidentiality Essential Functions The Departmental Administrative Assistant is responsible for providing a full range of administrative assistance and support for Creative and Liberal Arts supervisors, faculty (Full-time and Adjunct), and staff on a daily basis. More specifically, the Administrative Assistant is responsible for the duties listed below. Job Duties 1. Greet and assist students and guests entering the CALA administrative offices 2. Receive and respond to incoming calls and electronic inquiries concerning the department and the college, supplying general information about the programs and the courses, routing calls, and taking and relaying messages 3. Assist supervisors in the preparation, collection, and distribution of discipline and departmental reports 4. Assist supervisors as well as permanent and Adjunct instructors in preparations for class instruction, including ordering and maintaining instructional supplies 5. Assist supervisors in class coverage by relaying messages, posting cancellation notices, and communicating with students 6. Maintain comprehensive departmental records and forms, including faculty and staff work schedules, travel requests, budget information and spreadsheets, departmental academic policies and procedures, and other related departmental documents and information 7. Assist in preparations for departmental meetings and activities, such as Advisory Committee meetings, Planning Briefings, speaker series, and all other discipline and departmental-related events 8. Work with Discipline Chairs each semester to attach instructor names to courses/ sections 9. Process payroll transmittals and generate Adjunct contracts and accompanying materials in a timely manner 10. Maintain objectivity, discretion, and confidentiality in handling departmental and institutional information, especially information relative to departmental and college personnel and students 11. Assist with and participate in scheduling and registration activities as necessary 12. Participate in training or other professional development opportunities as necessary and feasible 13. Complete additional duties and appropriate activities as assigned by the Dean, Vice President for Academics and Career Pathways, and/or President Physical Demands Ability to sit and/or stand for long periods of time Ability to lift, at times, 10 lbs. Good eye/hand dexterity Ability to deliver to or pick-up materials from other campus departments and locations Required Working Hours A minimum of a 40-hour work week as determined with the supervisor to allow the employee to fulfill the assigned duties and responsibilities, including occasional evening and weekend hours. Hiring Range $37,000-$42,000 annually Job Type Full Time Staff

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Company Info

Company Type: College / University

Company Size: 501 - 1000

Revenue: 1 - 5 million (USD)

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Job Ads found: 111

Job Ads per Month: 4.6

Hiring Locations: 2

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