Davis County Government

About Davis County Government

General Purpose Under the general supervision of an administrative officer, performs specialized and complex secretarial work requiring the exercise of independent judgment. Example of Duties (Any one position does not include all of the duties listed; nor do the listed examples include all duties which may be found in positions of this class). Receives visitors or calls for a department, an elected official, or other administrative officer; handles questions or matters of a technical nature and directs others to the appropriate staff members; assists the general public with filling out forms and applications and providing general information about the department; receives and resolves complaints. Receives and distributes incoming mail and faxes. Prepares and maintains agendas for Board meetings; attends Board meetings and takes minutes; prepares minutes and materials to send to board members prior to meetings; makes necessary logistical arrangements for meetings. Schedules and sends notices of conferences and meetings; makes travel arrangements for staff in the department and other parties as directed. Prepares and submits expenses for reimbursement; prepares purchase orders and requisitions. Receives cash and issues receipts; insures all transactions are recorded. Reviews documents and correspondence prepared for Director's signature to ensure conformity with agency policies, rules, procedures, grammar, and format. Trains clerical staff and orients new staff in the department; collects staff timesheets and enter time in payroll system. May prepare press releases for news media; may create flyers and brochures. Monitors offices supplies and sundries inventory and places orders for items as needed. Composes and processes routine and special written correspondence, reports, forms, billings, payments, certificates applications or other materials; examines for accuracy and completeness. Reviews and prioritizes correspondence; determines information to be extracted for further use; determines routing and filing; maintains records and accounts; compiles, computes and tabulates data for reports requiring some judgment as to content. Researches and indexes proper material to keep the files current and to answer any inquiries that may arise. Operates the computer and/or other office equipment as required. Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations. Performs related duties as assigned. Education and Experience High school graduation or equivalent, plus four (4) years of related full-time experience, or an acceptable combination of education and experience. Preference for government work or facilities environment experience. Special Qualifications Must be a public notary as required by the position. Must be bondable as required by the position. Must furnish personal transportation for on-the-job travel. Employees driving a personal or a County vehicle for job related travel must possess a valid driver license and must operate a motor vehicle in a safe manner; new employees with an out-of-state license must obtain a valid Utah Driver License within sixty (60) days of hire date (exceptions for military personnel and their dependents). Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code. Knowledge, Skills, and Abilities Considerable knowledge of: modern office practices and procedures; proper use of grammar, spelling, punctuation; specialized duties required by the position; County and department policies, procedures, practices. Skill in: keyboarding speed at 40-50 wpm (net); data entry; using Microsoft Word and Excel; operating modern office equipment including computers and all applicable software programs/applications. This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner; ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations. Ability to: take and transcribe minutes; exercise sound judgment; perform complex and specialized clerical work; receive and appropriately handle confidential files and information; work independently; perform mathematical computations rapidly and accurately; compose and edit documents; communicate effectively (orally and in writing); follow written and oral instructions; establish and maintain effective working relationships with supervisors, employees, other departments, and the general public. Important Information Davis County is a drug-free workplace. All successful applicants for positions in the County must successfully pass a drug screen prior to employment.

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