DWP

About DWP

For 25 years dwp has been a global architecture and design company that has completed award-winning designs that are simple, elegant and timeless. We aren’t afraid to push boundaries and face new challenges. dwp steps into the future with cutting edge collaborative, sustainable and creative design technology. Currently located in Australia, Asia and the Middle East, we will extend our worldwide architectural and design services to the US and Europe by 2020. We currently require an experienced all round Operations Manager to join our Dubai studio. This is a varied role with a strong focus on Regional Operations and Office Management, Project Design Management, Finance and HR leadership as well as liaison with our Group operations. Specific details include-: Assume full responsibility for the successful day to day running of all our studios in the region Areas to be managed include: Human Resources, Administration, Legal and Financial specialties. Contribute to strategy development and implementation Direct Report to Regional Managing Director for all management reports and day to day issues. Administration Advise, assign, supervise, and authorize all works regarding the company’s administration, human resources, and other services as may be required Manage Administration Team and their duties Set up weekly management meeting’s agenda, chair the meetings, see to the preparation of the minutes and their distribution, and follows-up on meeting issues Ensure that weekly, studio and management meetings are held and minutes are recorded and distributed to all parties Maintain office and arrange internal office moves Ensure the company’s property is adequate and well maintained for the purpose and continuation of the company’s business including office machinery, vehicle etc Ensure all insurances – all risks, public liability, workmen’s compensation are in order Verify and approve timesheets Review expenses claims/reimbursement Process visas application, cancellations, amendments Operations Management Forecast requirements; prepare an annual budget; schedule expenditures; initiating corrective actions Write project budgets and schedules Revenue projections based on active and prospective billings Increasing revenue and reducing costs Provide operational support and guidance to staff. Monitor and control expenses according to the allotted budget. Coordinate IT tasks and projects between Head Office IT and local IT company. Offer professional guidance and assistance to subordinate staff Encourage and motivate staff to excel in all areas of their work environment Manage the general welfare of the office operations. Ensure the business of the company can be carried out at all times Organize and coordinate with Management, Designers, to prepare a program of events and activities to co-ordinate with Designers and Directors using standard formats for briefing, collect all relevant information for the design proposal from the client Prepare competitive proposal packages for new project pitches Prepare a letter of introduction and/or expression of interest packages for potential leads/clients Act as a financial liaison between GCC studios and Head Office; this includes communication with banks, financial auditors etc. Organise all legal documentation for the GCC studios with the supervision of Group Counselor. Review and approve all operational invoices and ensure they are submitted for payment Quality Management Systems To ensure that the Quality Management System is implemented and maintained and to evaluate where continual improvement can be made. Qualifications Minimum Bachelor of Business management / general management At least 10 years experience in in the management of an Interior Design firm, or a combined Architectural & Interior Design firm Management experience – resource management, risk management, management of the business development department Knowledge, Skills and Abilities Good command of spoken and written English Good management and reporting skills Excellent interpersonal and coordination skills Ability to meet deadlines Service-minded, professional, proactive and dedicated High level of confidentiality Excellent listener/communicator Thoughtful leader Detail-oriented Critical Thinking and Problem Solving Skills Stress Tolerance At dwp we believe that your development and career success underpins our success as a business so we take career progression very seriously. We offer the opportunity to bring your expertise to shape our team’s global footprint supported by a competitive remuneration and benefits package. We invite professionals and experienced Operations Administrators to apply for this position by providing a CV and a cover letter. ** We are currently not accepting submissions from any agencies, if you are interested in this position please contact dwp directly.

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