DOVRE GROUP (SINGAPORE)

About DOVRE GROUP (SINGAPORE)

Roles & Responsibilities The Purchasing & Inventory Officer is primarily responsible for coordinating international purchasing processes and continuously and accurately maintaining the company’s goods, equipment and materials inventory database up to date. This involves facilitation of the purchasing process from initial purchase requisition through to shipping, evaluation of prospective and preferred suppliers and maintaining supplier relationships, adding new inventory items to item master data and continuously analysing and maintaining the data base for accuracy and completeness, maintaining price lists, establishing stock and reorder levels in collaboration with finance and operations, issuing purchase orders and maintaining purchasing records, facilitating QA processes and preparing shipping documentation, while seeking opportunities to optimise materials and equipment supply and pricing for projects and general works. The Purchasing & Inventory Officer oversees the processes, governance, policies, standards and tools that consistently define and manage critical data of the company in order to provide a single point of reference relating to purchasing and supply. The Purchasing & Inventory Officer needs to be a trustworthy professional with outstanding record-keeping, organizational and problem-solving skills, as well as the ability to interpret and analyse large amounts of data. Responsibilities Item Master Data Creation & Maintenance: Undertake process of Item Master Data creation and maintenance, including identifying data requirements for current and future business process needs Support SAP ERP project implementation for validation and testing activities Develop process and procedures for compilation, review and approval of master data to help business users define data requirements and to enhance overall data quality Ensure timely setup of item / supplier / pricing master data by actively liaising with business stakeholders in order to secure timely and correct part / product supply Detecting data gaps, identifying functional data owners and driving them to develop data cleansing plans based on data gaps Evaluate internal customer satisfaction, define and implement improvement activities based on these results Enforce master data standards and best practices Purchasing & Shipping: Assist and support sourcing, negotiation and purchase of materials from both local and oversea vendors Source and verify quotes and terms, ensuring competitive pricing and undertaking regular market check and assessment Evaluate vendor’s quotation to ensure that they are in line with the technical, commercial specifications, quantity and delivery date to meet project requirements Coordinate and follow-up closely with purchase requisitions to procure the items in compliance with project specifications and internal authority levels Issue purchase orders and supplier remittance advice as needed to expedite delivery Track order production progress and facilitate QA and any other inspections as needed to meet project schedule and quality requirements Resolve supply, quality, shortage, damage and invoicing issues with vendors Update suppliers regarding order changes or cancellations and check requisition orders for accuracy and consistency Evaluate supplier performance based on quality standards, specifications, delivery time and price Coordinate preparation of shipping documents, ensuring suppliers provide delivery dockets and provide supplier the company package label for delivery purpose. Follow up with supplier to provide the Material Safety Data sheets and the packing requirements for any goods that are classified Dangerous goods in accordance to air and sea shipment regulations. Implement internal procurement strategies to cater to short lead time requirements, best prices and meet project schedule Ensure all documentation is in order and maintain records of an excellent standard. Generate Reports and export to Excel Undertake any other ad-hoc duties as assigned Requirements: At least 2 years of experience in SAP / ERP master data experience Familiar with SAP / ERP Purchasing Background in warehousing, inventory management and/or purchasing in industrial, construction or engineering with good technical knowledge and familiarity with managing extensive range of various equipment, materials and items Experience working in a multi-national, multi-national business undertaking intercompany movements of goods and managing virtual as well as physical warehousing inventory Able to work in a fast-paced environment and perform under stress Excellent written and verbal communication skills Detail oriented, high competency in ensuring information is accurate and complete. Good Excel skills required Proactive in follow up with supplier and business users Resourceful, self-driven, and independent Demonstrated negotiation and supplier relationship management skills beneficial Willingness to travel if needed

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