Columbia Sportswear Company

About Columbia Sportswear Company

General Position Summary: In order to cover a maternity leave, we are looking for a dynamic and enthusiastic Office manager for 1 year (May 2020 to May 2021). Provide administrative assistance to the wholesale team South Europe for the Columbia and Sorel Brands (and Mountain Hardwear when applicable) in order to ensure the smooth and efficient operations of the sales and marketing facilities in that region. Essential Functions/Major Responsibilities: Marketing Support - 30/40% · Provide administrative support for Marketing and PR activities including the preparation of PowerPoint presentations, updating of budget and influencer seeding spreadsheets, briefing order and monitor distribution of promotional item stock, document proof reading. · Work with marketing manager and sales team to ensure the optimum presentation of Columbia brand and product in field and/or key accounts. Maintain files on competitor activity. Takes a lead role in organizing, facilitating and managing trade shows, PR and promotional events as required. Provide Adobe InDesign support for medias such as flyers, invitations, online banners and social media support including content creation. Sales Support - 30/40% Maintain and further develop the database of important customers and prospects. Ensure customer profile and contact information is kept up to date and available to the sales teams. Process all direct purchase invoices ensuring they are processed accurately and timely with appropriate coding. Support Sales teams to complete customer templates, run sales activity reports, send stock lists and enter orders. Using Columbia reporting tools collate and record sales analysis in accordance with given guidelines. Perform various administrative duties for the Columbia and Sorel Sales teams as required. This may include ad hoc travel arrangements, appointments, meeting agendas, compilation of reports (such as close outs, stock lists, shipping reports), document proofreading/formatting, and filing. Maintain weekly sell through reporting and follow up with customers to obtain data. Handle consumer enquiries coming directly to the office. Digital Sales & Marketing Support for Web Accounts – 5/10% Act as liaison with customer service to ensure timely and accurate delivery of information related to online executions and product set up. Contract management, order set ups, weekly communication to accounts to drive re-orders, vendor catalogue scrubs & maintenance, order entry, account clinics, operational review/communication to account. Office Administration – 10% Manage the inventory, purchase, and maintenance of office supplies and equipment in line with office requirements. Ensure that the office and showroom facilities are assessed for compliance with health and safety laws, any noncompliance is recorded, and the necessary action plan published. Issue processes and guidelines for general office and showroom well being and general tidiness. Ensure all insurance policies in partnership with the head office, including public liability, building, company car cover and all employees are legally sufficient and maintain appropriate records. Prepare meeting rooms logistics as required Respond to employees’ requests for assistance related to the office facility or to equipment such as phone, and computer liaising with Geneva office IT support team [BF1] for more complex cases. Manage petty cash, banking of cheques and send cash sheets to credit department daily. Attend sales meetings and key account presentations if requested. Perform various administrative duties including special projects for the Regional Director/ [BF2] Marketing manager on a strictly confidential basis. Ensure that all staff completes expenses and administration in a timely and accurate manner so that processing may be conducted according to deadlines established by Finance/Accounting. Human Resources Support - 5% Provide local support for the HR Geneva Europe team if requested on employee HR administration and posting HR approved advertisements in local press. Support the HR business partner and hiring manager in the recruitment process by posting HR-approved advertisements in the local press, organizing office space and meeting times for interviews, and contacting local temporary agencies to arrange for temporary staff. Manage the induction process for new employees including diarizing of introductory meetings, completion of all HR, payroll, and benefits forms, and distribution of key HR materials, code of conduct, company car policy, Columbia values, etc. Working with the Country Manager, ensure compliance with company standards for personnel records, employment agreements sent to Geneva, (monthly time tracking sheets, monthly attendance calendars are directly following up by Geneva HR Europe team), etc. Your Profile / Specific Job Skills: · Excellent interpersonal skills and ability to influence others. · Strong organizational and project management skills and attention to detail. · Excellent written and verbal communication skills in English and an Italian native level (or perfectly fluent). · Takes initiative and work relatively independently. · Demonstrated proactive approach to work and operate in a flexible manner. · Ability to work to deadlines and to influence others to meet required deadlines. · Discreet particularly in the handling of confidential employee data. · Strong skills in troubleshooting problem resolution. · Solid working knowledge of Microsoft Office applications including Word, Excel, and PowerPoint. · knowledge of Adobe applications including Illustrator and Photoshop (Ideally). Education and/or Experience: University-level degree in Business, Marketing or related field OR experience equivalent to a degree. Two to three years of general office administration experience or Customer Service/Sales Support experience, preferably in a multicultural or multinational environment. Fluency in English required. This job description is not meant to be an all inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company. Job Type: Contract Language: English (Preferred) Italian (Preferred)

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Company Info

Legal Form: Company

Company Type: Public

Company Size: 51 - 250

Revenue: 1 - 5 billion (EUR)

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Hiring Locations: 71

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