City of Morgan Hill

About City of Morgan Hill

Description CITY OF MORGAN HILL ACCOUNTING ASSISTANT I $4,693 - $5,991 Monthly $56,316 - $71,892 Annually ACCOUNTING ASSISTANT II $4,913 - $6,269 Monthly $58,956 - $75,228 Annually THE COMMUNITY: Located in the southern part of Silicon Valley, Morgan Hill's thoughtful planning has made it one of the most desirable communities in Santa Clara County. With a growing population of approximately 45,000, Morgan Hill provides the ideal balance between jobs, housing, recreation, and open space. The City has optimum housing options, abundant shopping, regionally recognized wineries, and an historic Downtown with award-winning restaurants, and charming boutiques. Morgan Hill is a family oriented, vibrant, and progressive community where residents and visitors enjoy a wide range of outdoor and indoor activities. The City is known for its regional, world-class recreational facilities that attract over 1.3 million visitors annually. The community enjoys public art, many local street fairs, summer music festivals, and holiday parades. Downtown Morgan Hill has become a destination for popular events, including the Mushroom Mardi Gras, Fourth of July parade and fireworks, Taste of Morgan Hill, and the Friday Night Music Series. With an average temperature of 70 degrees, Morgan Hill offers abundant year-round recreational activities including cycling, golfing, swimming, and boating. Nestled next to Henry Coe State Park, Morgan Hill provides easy access to over 79,000 acres for camping, backpacking, fishing, hiking, mountain biking, and horseback riding. Just 15 miles inland from the Pacific Coast, Morgan Hill is surrounded by the Santa Cruz Mountains to the west and the Diablo Range to the east. Morgan Hill is just minutes away from the big city amenities of San Jose, and a short one-hour drive to the redwood forests and beaches of Santa Cruz and the spectacular Monterey Peninsula. Caltrain runs weekdays through Morgan Hill and connects commuters both to San Jose's light rail systems and to BART throughout the Bay Area. JOB SUMMARY: Under general supervision of the Director of Finance, performs a variety of routine to difficult accounting clerical, utility billing and cashiering work in support of City accounting and financial functions. Class Characteristics: This is a journey level classification, fully competent to perform a variety of accounts payable, accounts receivable, cashiering, utility billing and financial record keeping duties. This class is distinguished from the general office support classes in that the responsibilities relate specifically to the processing, audit, review and reconciliation of accounting and financial information. The City of Morgan Hill is an AFSCME agency shop. Members of this class must either join AFSCME or pay an agency fee in lieu of membership. Ideal Candidate Will Have: Exceptional Customer Service Ability to Multi-task Excellent written and verbal communication skills Prior experience as receptionist or in a related field APPLICATION and SELECTION PROCESS: To be considered for this exciting opportunity, please apply on-line at www.morganhill.ca.gov and submit an application, responses to the supplemental questions, cover letter, and resume to be considered for the position. Please note only completed application packets will be reviewed. Oral Board and selection interviews are tentatively scheduled for the week of March 9, 2020. Examples of Duties The following duties are performed personally, in cooperation with the Assistant Director of Finance, and/or in coordination with other City staff and community groups. Additional duties may be assigned. Act as cashier for the receipt of funds for City utility, licensing, permits, receivables and other City services. Prepare receipts, balance cash received and reconcile invoices. Process payments and enter appropriate data into finance software applications. Process periodic utility and miscellaneous accounts receivables, including producing billing forms and preparing them for mailing. Obtain information from and for consumers and complete forms to begin and end utility service. Prepare delinquent notices, follow-up on returned checks, and arrange for collection of delinquent accounts. Process City's purchase orders and verify compliance with City purchasing policies. Prepare, verify and process various applications and renewals. Maintain a petty cash fund for employee reimbursements. Process vendor's invoices for payment, including confirming authorizations extending figures, computing discounts, and input data to produce checks and reports. Contact vendors regarding invoice discrepancies. Maintain and monitor active contract file for verification of compliance with financial obligations and purchasing policy. Perform a variety of office support duties such as maintaining files, typing correspondence, processing mail and providing back-up to other City departments. Provide support for annual budget preparation and CAFR. Provide applications and answer inquiries for business licenses and update business license data files. Answer citizen inquiries regarding City services provided. Maintain records, post to and reconcile various accounts and perform other accounting office support duties as assigned. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Education & Experience: Accounting Assistant I 1. Graduation from high school or equivalent. Some college level accounting or bookkeeping course work is desired. 2. One year of increasingly responsible experience in the preparation and maintenance of office, accounting or financial records. Accounting Assistant II requires the same education as the Accounting Assistant I, with two years of increasingly responsible experience in the preparation and maintenance of office, accounting or financial records. Knowledge of: Bookkeeping and accounting clerical procedures as related to accounts receivable and cashiering, accounts payable, and other standard accounting office functions. Basic business data processing principles as applied to financial record keeping. Skill in: Posting, verifying, compiling and reconciling various accounting documents, records and reports. Using independent judgment within established guidelines. Prioritize work, coordinating several projects at one time, and meeting critical deadlines. Typing with sufficient speed and accuracy to enter and retrieve data from a computer and prepare routine correspondence. Providing outstanding customer satisfaction (internally and externally). Use of common office software including Microsoft Office and applicable specialized finance applications. Ability to: Rapidly learn the policies and procedures pertaining to the work. Communicate effectively, both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Supplemental Information PHYSICAL DEMANDS: Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. Employee frequently is required to sit, stand, walk, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is generally indoors in a temperature-controlled office. Noise level in the work environment is usually moderate. CORE VALUES COMMON TO ALL POSITIONS: Developing and maintaining a thorough working knowledge of all department and applicable City policies and procedures in order to help facilitate compliance with such policies and procedures by all employees. Demonstrating by personal example the service excellence and integrity expected from all employees by representing the City in a professional manner within our organization, to the general public, and with other agencies. Developing respectful and cooperative relationships with co-workers, including a willingness to assist newer employees. Conferring regularly with and keeping the immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which accountable. Working collaboratively within the organization and community to advance the values of teamwork, innovation, customer service, professional development, and meeting challenges.

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