City of Edina

About City of Edina

Job Number 202000020 Closing 3/18/2020 11:59 PM Central Position Description The Records Specialist-Police is responsible for maintaining police records and databases, transcription and administrative support to police personnel. Essential Functions Provides back up for Administrative Support Specialist I- Police, Administrative Support Specialist III and the Property Evidence Specialist. Works with records and reports and preserves the integrity of the department database. Transcribes, records, duplicates and files investigative statements; videos and digital media; Compiles statistical data; Provides system function support; Generates reports and maintains statistical data required by the Bureau of Criminal Apprehension (BCA); Assists in compiling and electronically sending investigative files to the County and City Prosecutor's offices; processes all paperwork for court. Researches and executes/resolves court orders for expungements and Criminal History Suspense Files. Manages record retention for the police department. Researches and processes information for multiple services provided to the public. Solicitor permits; Background checks and clearance letters; Liquor and massage licenses, etc. Manages and coordinates the processing of false alarms, including billing and collections. Responsible for researching matters related to data practices and dissemination of information to the public. Purchases office equipment and supplies for the department. Performs other duties and activities as assigned. Qualifications Minimum Qualifications: The job requires a high school diploma or equivalent and two years of prior office experience including customer service experience or equivalent. Some prior experience with Word and Excel software is required, as is the ability to type 50-60 words per minute. Desired Qualifications: Previous experience providing administrative support to public safety or local government is preferred. Supplemental Information Knowledge, Skills and Abilities Desirable for Successful Job Performance: The ability to perform work requiring a high degree of concentration and judgment in interpreting practices and procedures to solve problems; The ability to work independently to prioritize work requests as well as establishing and maintaining effective working relationships with superior and subordinate personnel; The ability to communicate effectively verbally and in written form as well as tactfully and courteously with the public and city staff; Skilled in the operation of current computer office products; Knowledge of Data Privacy Laws and ability to maintain highest confidentiality when dealing with sensitive or private information.

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