Cincinnati Symphony Orchestra

About Cincinnati Symphony Orchestra

The Cincinnati May Festival and the Vocal Arts Ensemble of Cincinnati (MF/VAE) are two of the Greater Cincinnati area’s premiere choral organizations. While the organizations are two separate 501(c)3 organizations with separate boards, budgets and artistic leadership models, the two organizations have a shared-services agreement with the Cincinnati Symphony Orchestra to provide administrative leadership to both organizations. Position Description: Reporting directly to the Executive Director, the Administrative Assistant provides executive and administrative support to the Executive Director and the other members of the organizations’ Leadership Team. The Administrative Assistant plays a critical role in assisting the May Festival and Vocal Arts Ensemble to operate in a professional and efficient manner and increasing both companies’ capacities to achieve goals. To perform a wide variety of comprehensive administrative duties, this position requires someone who is able to work independently, is a self-starter, and is able to thrive in a fast paced environment. The ideal candidate will have a high degree of discretion, integrity, poise and tact; the ability to multi-task; and will work professionally and cooperatively with management, staff, donors and board members. Duties and Responsibilities: Coordinate board, committee and other key stakeholder meetings in terms of logistics, material preparation, guest invitations and reservations, and taking minutes when appropriate Provide administrative support to the Leadership Team including drafting, sending and responding to correspondence, scheduling of meetings, etc. Identify critical issues where the Leadership Team can have impact and propose solutions Assist with any communication to donors, including, but not limited to: gift and pledge acknowledgement letters, reminders, solicitation mailings, tax statements, pledge reminders, invoices and benefit fulfillment packets Provide assistance on Tessitura database for maintaining accurate and up-to-date board, donor and singer records Collaborate with members of the Leadership Team and serve as back-up to other team members for vacations and medical leave Assist with planning and execution of donor and fundraising events, including management of the donor suite during concerts and concert duty Offer general logistical support during the two-week May Festival Other duties as assigned Preferred Qualifications: Bachelor’s degree or equivalent work experience preferred with a minimum of 3-5 years’ working in an administrative assistant role with a proven track record of results Non-profit or performing arts experience a plus Excellent project manager with superb time management skills Must have initiative and intuitive decision making skills including the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects Advanced level skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Strong written and oral communication skills and proofreading skills; including the ability to communicate effectively and in a timely way with external and internal constituencies Knowledge of and/or passion for the arts, specifically music Candidate should expect increased activity and responsibility in the month of May, including, but not limited to, working at and attending May Festival programs and events Compensation and Benefits: The position garners a competitive salary and offers generous benefits including: medical, dental, long term disability, life insurance, health savings account contribution, 403(b) participation with employer contribution, up to 12 weeks paid maternity leave, flex time and the opportunity to work for an artistically thriving and financially stable nonprofit organization. Please send cover letter and resume to: [email removed] Please put “May Festival” in the subject line. No third party applications will be accepted. Company Descriptions: The May Festival is the oldest continuous choral festival in the Western Hemisphere and one of the only true choral festivals that remains in our country today. Featuring the May Festival Chorus and the Cincinnati Symphony Orchestra, the Festival presents concentrated choral repertoire rarely found during the concert season. Five unique concerts are performed over two weekends, resulting in a magnificent array of choral masterpieces and little known gems that provide an unusual choral experience for audience and performers alike. Established in 1873, the May Festival is directly responsible for the development of Cincinnati’s modern musical life. Music Hall, the city’s primary concert venue, was built specifically to house the Festival's performances in 1878, and the Cincinnati Symphony Orchestra, the fifth oldest orchestra in the United States, can trace its lineage back to this great tradition. The prestigious roster of May Festival Music Directors has included, among others, Theodore Thomas, Max Rudolf, James Levine and James Conlon. Current Artistic Leadership include Juanjo Mena as Principal Conductor, Robert Porco as Director of Choruses and Matthew Swanson as Associate Director and Conductor of the May Festival Youth Chorus. VAE: Cincinnati's Vocal Arts Ensemble, a chamber choir of professional singers, was founded in 1979 and is entering its 40th Season in 2019-20. Led by Elmer Thomas, Founding Director, from 1979–1988, Earl Rivers, Director Emeritus, from 1988–2008, Donald Nally from 2009-2013, and starting in January 2014, Craig Hella Johnson, VAE offers an annual subscription series of distinguished choral programs in notable architectural and acoustic venues throughout Greater Cincinnati. In addition, VAE produces outreach programs for children, youth and seniors, as well as recordings for local and national broadcasts. Achievements over 30 seasons include two ASCAP (American Society of Composers, Authors and Publishers) Awards for "Adventuresome Programming of Contemporary Music," broadcasts on 220 National Public Radio stations through "The First Art," performances before conventions of the American Choral Directors Association in San Antonio and Chicago, and appearances with the Cincinnati Symphony Orchestra and May Festival. The May Festival, Vocal Arts Ensemble and Cincinnati Symphony Orchestra operate under an administrative shared services agreement. By this consolidation of resources and expertise, the cooperative management effort benefits all three organizations.

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Company Type: Public

Company Size: 51 - 250

Revenue: 25 - 100 million (USD)

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