Casey House

About Casey House

Casey House is a 14-bed, sub-acute specialty hospital under the Public Hospital Act. Casey House provides a continuum of care in a home-like environment for adults living with HIV/AIDS through a comprehensive range of inpatient, outpatient and community-based services. Casey House is committed to providing compassionate quality care through an extensive, inter- professional team. We are currently seeking a candidate with excellent administrative, secretarial and project management skills that can be readily transferrable to this position. If you are an organized individual with a drive for helping others, consider this an opportunity to make a difference in the lives of our clients, community and organization. Position: Administrative Assistant Reports to: Chief Medical Officer, Chief Nursing Officer and the Director of Strategic Initiatives Status: Full-time, permanent Hours: 37.5 hours/week (evening availability as required) POSITION SUMMARY: Playing a fundamental role in supporting various functions of senior leadership and governance affairs, the Administrative Assistant to the Chief Medical Officer (CMO), Chief Nursing Officer (CNO), and the Director of Strategic Initiatives (DSI) performs a wide variety of secretarial and confidential administrative and project management duties to support the planning and growth of Casey House’s clinical programs. RESPONSIBILITIES: Provides efficient and confidential secretarial, administrative and project management support services, including managing calendars, timetable’s and logistics. Support with managing the work of the Board Quality Committee and all associated forums and processes. Carries out duties as assigned while ensuring standards of privacy and confidentiality are maintained. Compiles meeting packages, arrange meeting logistics, and takes meeting minutes at Board Quality Committee, and all other related gatherings. Support with tracking and managing reporting for the DSI, CNO and CMO. Manages logistics for meetings including production of invitations, location set-up, catering requirements, teleconference and technical support. Coordinates the reporting and activity for use by the CNO, CMO and DSI, including reporting to the Board Quality Committee. Engages a project management framework to lead and organize projects to support the CNO, DSI and CMO. Provides support to the Chief Medical Officer in developing the monthly physician schedule and lead the annual physician credentialing cycle. Supports the development process of the Quality Improvement Plan for annual submission. Supports mandatory in-house training and educational initiatives. Other duties as assigned. EDUCATION & EXPERIENCE: 1. College diploma or equivalent in Business Administrative studies or equivalent, a bachelor’s degree is an asset. 2. Minimum of 4 years executive administrative experience, preferably in a health care environment or equivalent. 3. Experience in applying project management frameworks for application to organizational initiatives and activities. 4. Experience taking minutes and compiling meeting packages is an asset. 5. Self-driven, motivated self-starter who is able to work independently and as a team. 6. Experience collaborating with all levels of an organization, including front line staff, contracted resources, government services, external stakeholders, and senior leadership. 7. Advanced skills in Microsoft Office (Word, Excel, and PowerPoint). 8. Excellent interpersonal and communication skills. 9. Proven capacity to work in a dynamic and shifting environment, with a track record in meeting deadlines. At Casey House, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those living with HIV/AIDS. Casey House is committed to providing accommodations in all parts of the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs. Please email your cover letter, outlining your expertise, together with an updated resume, to [email removed]. Please insert Application for Permanent, full-time Administrative Assistant to the CMO, CNO, and DSI in the email subject line.

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