CTICC

About CTICC

Main Job Function: Ensuring compliance to the Supply Chain Management Policy, with the execution of processes and procedures, effective administration of tenders and quotations as well as maintaining records of outcomes, supporting and contributing to fair, equitable, transparent and cost-effective acquisition management practices that is consistent with policies and laid down requirements encapsulated in legislative frameworks. Reporting to the: Supply Chain Manager Key responsibilities: Provide support with the implementation of procedures, systems and controls Effective and proactive liaison with Business Units/ End-user departments in the CTICC in respect of technical specifications, costing analysis, maintenance and contractual implications; Prepare invitation for bids/quotations, request for proposals and solicit bids/quotations or proposals from suitably responsible bidders and subsequent evaluation and recommendation; Form part of the BSC and BEC meetings Draft and issue all public notices associated with bids/quotations. Maintain the electronic filing system of the Supply Chain Management Unit NQF level 6 qualification in the field of Finance, Accounting, SCM, Law or equivalent. Preparing of all bid/quotation related documentation and reports required (e.g. tender documents and invitations, BEC reports, minutes of meetings) Verify compliance to CIDB prescripts regarding the applicable grading to be applied to a tender Attend tender site / clarification meetings and advice prospective tenderers on SCM practices and procedures Perform an SCM Compliance evaluation on bids/quotations received in order to verify the responsiveness of the bids and compliance to the CTICC SCM Policy, i.e. (Verifying Information: Tax Clearance Validity, BBBEE Status level, Preference points claimed in terms of Preferential Procurement Regulations, etc.) Communicate with and advice user departments or tenderers on any issues regarding the compliance evaluation of tenders received Maintain all internal control registers and update them accordingly Ensure that bid document audit trail is maintained Ensure the integrity and effective administration of supply chain delivery processes Provide telephonic, written and e-mail responses to user-department and tenderer enquiries regarding administrative processes, tender document submission or distribution and the completion of MBD documentation Qualifications and experience: Diploma / Advanced Certificate - NQF level 6 qualification in the field of Finance, Accounting, SCM, Law Knowledge of all relevant legislation, acts, frameworks and applicable case law 2 years’ work related experience in a Procurement Environment.

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