Butler University

About Butler University

Position Overview This role will provide complex and comprehensive administrative support for the Human Resources organization. The incumbent will provide communication management, schedule management, customer service and other Human Resources supportive duties for direct and indirect university partners. Primary Responsibilities: Open and prep HR office daily. Assist with all aspects of customer service – phone, email or walk-ins. Process daily mail. Order supplies as needed. Process all incoming HR status forms ensuring they have appropriate signatures, make copies for Benefits Staff, schedule for orientation (when appropriate), schedule exit interviews (when appropriate), calculate vacation payout for exiting staff. Daily monitor, screen, triage, assign and respond to customer inquiries through the HR Help Desk ticketing system. Meet with new hires to complete their paperwork, run I-9’s through E-Verify and assemble all documents for data entry. Prepare temporary parking decals for new hires for their first week of employment. Work with Employment Specialist to coordinate new hire orientation by adding information to Google Sheets Orientation Checklist; contact participants and presenters; contact vendors for headcount for breakfast and lunch; assist with room set up and tear down. Send flowers for faculty/staff in accordance with University policy. Notify President’s office regarding the life event (e.g., death, new baby, hospitalized faculty/staff). Provide home address of Faculty/Staff to President’s Office. Update PeopleSoft with employee demographics as well as office locations. Receive tax forms with updates and send copies to Payroll for processing. Assist with the anniversary card program-run query and deliver address labels to President’s Office by the 20th of each month. Assist with immigration paperwork for incoming faculty/staff who are foreign nationals. Run through E-Verify and provide copies of I-9’s to Payroll Manager for tax purposes. Maintain spreadsheet to track immigration status. Perform verbal employment verification's via phone. Meet with Government officials regarding employment verification's for former faculty/staff/students ensuring they present appropriate credentials. Other duties: Assist Associate VP of Human Resources as requested Absence management coordination for staff Approve tuition remission documents Coordinate and manage Human Resources invoices Qualifications: Associate's Degree is Required, Bachelor's Degree is preferred Minimum of 3 years of experience working in Human Resources with proficiency in HR processes and terminology Minimum of 3 years of administrative and support experience Experience with executive level support Requires excellent attention to detail Excellent organizational skills Superb verbal and written communication Peoplesoft experience would be ideal

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Company Size: 1001 - 5000

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