Barrows

About Barrows

OPERATIONS OFFICE ASSISTANT INTERNAL/EXTERNAL ADVERT Johannesburg |City Deep Moving Retail Forward | Moving Communities Forward | Moving People Forward Who we are Tradereach has over 5 years of experience in the installation, tracking & maintenance of retail display material in all Trade Channels throughout Southern Africa. We also offer warehousing & logistics services. Built on the back of the principles of excellent service and operational efficiency, Tradereach has created a national footprint which is unrivalled in the industry. Position summary The purpose of this job is to provide support to the National Area Manager by ensuring all administration, supplier procurement and office management is executed efficiently. Key responsibilities Assisting with the briefing of teams on work to be carried out and deadlines for the day when Area Manager is unavailable Facilitating communication with Account Executives on store scheduling and dates in conjunction with feedback received from teams Quality checking and daily publishing of job cards Fleet administration: Monitoring mileage and ensuring vehicles are booked in for services timeously. Handling fleet queries and facilitating maintenance which shall include arranging of towing and logistical assistance in the event of a breakdown. Dealing with the Insurer and ensuring that fleet incidents are reported and claims are resolved. Contacting stores 24 hours in advance to confirm arrangements for scheduled installations Team related assistance as required by the Area Manager Facilitation of Uniform requirements and CGCSA cards nationally Handling and resolving operations related queries – WIC, payments and treatments Arranging accommodation where necessary for Teams when needed Conduct monthly inventory and replenishing of office supplies (stationery, groceries, cleaning materials) Conduct a monthly inventory on staff uniform and replenish Ensure that service providers are identified, appointed and managed for the successful running of the office (Pest control, roller door maintenance, air conditioner maintenance, etc.) Management and maintenance of historical staff and company records Supervision of the office cleaner Establish and manage a budget for ad hoc events e.g. team building, birthdays and office functions Advertising available positions within the Operations department and interviewing applicants Implementing and managing administration and reporting systems Compile and distribute bi-weekly and monthly petty cash and credit card reports Managing and maintaining staff records such as Acknowledgment of Debt’s, Leave forms, etc Preparing monthly/weekly timesheets timeously and assisting with staff queries Compiling weekly payment submissions to the Finance Department Managing supplier accounts and Agent invoices to ensure that payments are made within agreed timeframes Behavioural competencies & skills Relationship building, social, a team player Excellent communication skills (both written and verbal) and good interpersonal skills Adaptable and organised Mature and professional Precise /conscientious / great attention to detail Logical thinker, analytical. Proficient computer skills (Microsoft Office) Contract administration and supplier management Good project management skills Able to work with little management or instruction Proven track record of self-management and results orientated Good problem-solving skills Qualification & experience required Grade 12 Degree / Diploma in Administration/Project Management or the equivalent thereof with a minimum of 3 years related experience FMCG experience essential. HR/Finance knowledge beneficial Industry knowledge and company policies Microsoft Office proficient

Synonyms

Technologies (from Job Ads)

Hiring Locations

Headquarters

Loading map...

Company Info

Legal Form: Inc

Company Type: Private

Company Size: 501 - 1000

Job Ad Metrics

Job Ads found: 54

Job Ads per Month: 2.3

Hiring Locations: 3

Data Info