Aquilini Group

About Aquilini Group

POSITION: Corporate Paralegal DEPARTMENT: Aquilini Group REPORTS TO: VP, Legal & General Counsel COMPANY PROFILE: Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. In addition to its ongoing pursuits in real estate development and construction, AG has expanded its holdings to include assets in the sports & entertainment, renewable energy, aquaculture, tourist attractions, restaurants, and food & beverage industries. SUMMARY: The in-house Corporate Paralegal will be responsible for preparing and maintaining corporate records for various companies held by the Aquilini Group and work with in-house General Counsel and a team of finance executives on various transactions. In addition, the incumbent will provide executive administrative support and assist with office coordination. ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned as required) Manages and maintains physical & electronic corporate records for approx. 300 companies, limited partnerships, general partnerships and trusts; Prepares annual reports & corresponding resolutions for over 250 B.C. companies; Prepares and maintains an annual filing requirement for cross boarder entities i.e. US, Australia approx. 30 companies. Drafts and prepares BC registry filings and resolutions to change directors, officers & addresses; Prepares B.C. registry filings and drafts corresponding agreements and resolutions for simple share transactions, corporate changes, dissolutions, restorations; Drafts various corporate resolutions and agreements related to the following corporate transactions: Appointing authorized signatories to sign specific agreements; Transfer of beneficial interest; Capital distributions; Share transfers; Asset transfers; Assignments; Promissory notes; Purchases and sales; Drafts other agreements and documents such as: Bare Trust & Agency agreements; Limited Partnership agreements + amendments; Limited partnership Certificates + amendments; Internal property leases; Indemnity Agreements; Undertakings; Incorporates new companies with B.C. registry and sets up records book i.e. draft articles, prepare share certificates, consents, share & director/officer registers, resolutions, incorporation agreement etc.; Registers new general and limited partnerships with B.C. registry & set up records books i.e. Unit certificates, register of partners, certificate of LPs & amendments and resolutions etc; Assists with document preparation for corporate restructurings, reorganizations, acquisitions, joint ventures and financings i.e. compare amended versions of agreements/documents, review signatories, prepare & receive signatures, prepare required schedules, prepare & draft supplemental documentation; Ensures documents comply with the applicable legislation (e.g. BCBCA, CBCA) and resolves any deficiencies Conducts due diligence searches (i.e. PPSA, LTSA, B.C. Registry, Court Registry) and performs due diligence of minute books by identifying deficiencies and material matters; prepares reports recommending manner of rectifying deficiencies and prepares necessary documents required to comply with governing statutes and rectifying any deficiencies; Acts as secretary for several companies – prepare resolutions, take minutes at quarterly meetings, clean up past corporate issues, coordinate board of director and shareholder meetings; Provides executive administrative support to the Vice President, Legal & General Counsel; Maintains organization of online filing systems (Corp. & Partnership Info., Acquisitions, Finance folder etc.) and physical records; Prepares presentations. REQUIRED EXPERIENCE AND QUALIFICATIONS: Paralegal Diploma plus a minimum of 3+ years’ experience as a Corporate Paralegal or an equivalent combination of training, education, and experience Working knowledge of laws/legislation relevant to the practice area, including British Columbia Business Corporations Act (BCBCA), Canada Business Corporations Act (CBCA), Income Tax Act (Canada); and other relevant business organization statutes, legal terminology, forms and documents related to the corporate practice area Understanding of legal procedures and practices involved in drafting, processing and filing a variety of legal documents Strong vocabulary, spelling, and grammar; excellent verbal and written communication skills with ability to communicate clearly using discretion, tact, and courtesy Proficiency with computer programs including advanced MS Word, Excel, and other relevant programs Ability to prioritize and organize work, and manage multiple tasks ensuring deadlines are met Ability to take initiative, work independently, and exercise judgement Flexibility to work extra hours when required Proven ability to work as part of a team contributing to a positive and progressive work environment Excellent communication skills, strong organizational skills, and a proven ability to work autonomously Strong problem solving and analytical skills Interested, qualified candidates are invited to submit their resume by clicking the “Apply Now” button at the top of the page. This position will remain open until filled.

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