American International School of Johannesburg

About American International School of Johannesburg

Campus: Johannesburg Supervisor: Activities Coordinator Closing Date: 06 March 2020 Position Overview Under the direction and supervision of the Activities Coordinator, the Assistant Events Coordinator, will assist in running AISJ’s Activities Program. The Assistant Events Coordinator will assume general responsibility for development, organisation, and implementation of a high-quality event coordination (sports tournaments, performing arts showcases, model united nations, and other student co-curricular programs). Group trips organisation & coordination to external events are a focus of the position. Qualifications: Matric Certificate Tertiary qualification: Preferably in Tourism, Office Admin and Events Management. Valid Passport and understanding of Visa processes Advanced computer skills, MS Excel in particular Excellent written and verbal communication skills in English Preferred skills and experience A minimum of 3 years’ experience in Event Coordination Previous experience in the international or private school settings Ability to handle intense admin linked to events coordination Previous experience in organizing large multinational events Coordinating School or Sports events will be an added advantage Experience in using scheduling software system Experience in event management Attributes Attention to details, systems oriented, organized, analytical Strong administrative skills with ability to multi task and complete tasks Good communication skills in English and sound ability to communicate effectively across all levels Self-motivated, honest, high integrity, courteous and helpful The ability to function well under pressure, prioritize matters and act on them accordingly Able to work overtime as and when role and responsibilities require it Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies Strong interpersonal skills with emotional intelligence Demonstrates follow through and complete tasks as assigned Interpersonal effectiveness with all ages of children, teenagers and adults Key Performance Indicators Coordination of all details associated with student trips Assist with general admin associated with events coordination Assist in the organization of the various sports events, including the tournaments Assist teachers, parents, and students with a myriad of requests Performance responsibilities: As the member of the Activities Department, provide support to the activities program, but not limited to: Ensure comprehensive and timeous administrative support to the department Assist in the process of ensuring that visas for students applied for and collected accordingly Assist in the travel arrangements for students and accompanying school staff members Document the collection and safekeeping of all travel documents for school trips. Manage all school trip details including parent/teacher/student communication, bookings, and fund collection. Assist with the organisation and running of AISJ tournaments and other school events Play a liaising role between the Activities Coordinator and other employees, students and parents Identify and prioritise critical activities and manage work schedule to accomplish tasks Use discretion and maintain confidentiality where and when is required Communicate and relay information clearly and concisely, both orally and in writing within the department, students and school at large Establish and maintain effective working relationships with other schools’ staff members and contribute to the team general well being Establish new routines and procedures with prescribed limits and develop recommendations regarding changes when necessary Assist teachers, students and parents with myriad of request Adjust work schedule assignments to meet changing workplace priorities Complete other duties as assigned by the Activities Coordinator or any other superior School hours: 7:00 am to 4:00 pm Monday, through Friday (regular extended hours) All interested candidates should submit their CV together with a letter of interest to [email removed], for attention to Human Resources.

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