American Arbitration Association

About American Arbitration Association

Overview: The American Arbitration Association is seeking a Full-Time Administrative Assistant I for our Los Angeles Regional Office. Reporting to the Regional Vice President, the Administrative Assistant I provides reception and administrative support; serves as back-up for administrative personnel; uses independent judgment to prioritize and organize a workload dealing with a diverse group of important external and internal contacts. This position pays $20.00-$22.00 per hour. Named as one of the 50 Best Nonprofits to Work For by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives, and part-time employees also participate in our benefits program that includes 403(b) retirement plan with substantial company match, paid-time-off benefits, discounted pet and auto insurance, Fitbit corporate wellness program, and more. Responsibilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Regular, predictable and reliable attendance is an essential job function. Maintains office supply inventories by actively monitoring inventory levels, verifying product deliveries, and maintaining accurate division accounting of supply inventories. Maintains the calendar of hearing rooms and processes all reservations. Keeps the reception area, staff lunchroom, public café and other areas of general use organized and tidy. Schedules and organizes meetings, travel, conferences and department activities for staff. Writes correspondence and prepares documents/paperwork, prepares internal documents for dissemination among staff members, document submissions to corporate office, etc. Conducts follow-up on work activities to meet deadlines and responds accordingly to time sensitive matters. Assists and coordinates planning for special presentations and various other LA Regional Office meetings and events (makes room arrangements, sends invitations, and liaises with related external and internal parties). Acts as first line of support for office staff with software, equipment, and network connectivity issues; actively participating in the relocation of computers/equipment in preparation of staff moves; applying computer configuration setting; maintaining equipment inventory databases with accurate information. Collaborates with IS Department on technical issues and liaises with outside vendors. Operates the office mail system; open, date stamp, and distribute incoming office mail; prepare packages for UPS/FedEx pickup. Assists with case administration duties to support staffing shortages and large caseloads by drafting and transmitting correspondence to parties, case data entry and maintenance, as well as other case administration duties across all divisions. Qualifications: Education & Experience: High School diploma or GED; and 1-2 years of progressive experience in an administrative support capacity; or an equivalent combination of education and experience. Language Skills: Ability to read and interpret documents such as legal files, business correspondence and procedure manuals; ability to write routine reports and business correspondence; ability to speak effectively, both in person and by telephone, to customers, attorneys, arbitrators, mediators and employees of the organization. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to understand and interpret statistical reports, financial/fee schedules, data charts and graphs. Computer Skills: Intermediate proficiency in Microsoft Outlook, Word, Excel, and creating and managing spreadsheets and database functions. The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

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Company Info

Legal Form: Inc

Company Type: Nonprofit

Company Size: 501 - 1000

Revenue: 25 - 100 million (USD)

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Job Ads per Month: 12.7

Hiring Locations: 15

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