Alexander College

About Alexander College

TITLE: Department Secretary, Dean’s Office REPORTING RELATIONSHIP: Reports to the Dean and Associate Dean of Arts and Sciences. Providing support to the Dean, Associate Dean and Department Heads EMPLOYMENT TYPE: Full-time (40 hours), Permanent. WORK WEEK: This position requires the employee to work during regular business hours, Monday to Friday, 8:30am to 5:00pm (including a half-hour unpaid lunch break), for a total of 40 hours per week. LOCATION: This position may require travel between the Burnaby campus and the Vancouver campus. Occasional overtime may be required as well. EDUCATION & EXPERIENCE REQUIREMENTS: Bachelor's Degree preferably from a BC post-secondary institution. Knowledge of the BC College and University system Minimum one-year experience working in an educational institution Minimum two years experience working in a secretarial support or administrative position. QUALIFICATIONS: Well-organized Able to work independently Superior oral and written communication skills Competent technology and Microsoft Office Skills Ability to handle confidential material and situations with tact and discretion Flexibility and a 'team player' attitude Fluent in written and oral English SPECIFIC RESPONSIBILITIES: Core Office Administrative Tasks: Support the Dean, Associate Dean and Department Heads as needed. Assist in tracking and compiling data and reports. Preparation of reports (term, annual, other) from data provided by the Dean’s Office. Maintain Dean’s Office SharePoint files and folders. Replenish/order office supplies for the Department. Process first step of requests that require Dean’s or Assoc. Dean’s approval or attention. Arrange travel and accommodations for Dean, Associate Dean or Dept. Heads as required. Other duties as assigned by the Dean and/or Associate Dean. Act as secretariat for the Dean’s Office/Academic Division: Monthly Department Head Meetings: coordinate with the Associate Dean regarding the agenda, formulate the agenda for distribution; attend meetings and take minutes; distribute meeting minutes. Education Committee Meetings: coordinate with the Dean regarding the agenda, formulate the agenda for distribution; attend meetings and take minutes; distribute meeting minutes. Curriculum Committee Meetings: coordinate with the Dean and Associate Dean regarding the agenda, formulate the agenda for distribution; attend meetings and take minutes; distribute meeting minutes. Professional Development Funding Committee Meetings: Attend meetings and take minutes; send meeting minutes to CTL co-ordinator for distribution. Standing Academic Standards Committee (SASC) Meetings: coordinate with the Dean regarding the agenda, formulate the agenda for distribution; attend meetings and take minutes; distribute meeting minutes. Support for Centre for Teaching and Learning On Campus Workshops and Professional Development: coordinate with the Centre for Teaching and Learning and Campus Operations regarding room bookings, selection of food purchases and delivery, set up of food, scheduling of student workers to assist, ensuring clean up and rooms reset back to normal. HOW TO APPLY: If you are interested in the above position and you would like to apply, please apply by visiting our careers page here: https://alexandercollege.ca/about-us/careers/ and e-mail your cover letter and resume with the e-mail title being “*[Your full-name]_Department Secretary, Dean's Office 2020*”. Please note that applications without a cover letter will not be accepted. In your cover letter, be sure to tell us what you would bring to the team and why you’d be perfect for this role. Only shortlisted applicants will be contacted. No phone calls please. Thank you! Benefits: Extended health care Vision care Dental care Life insurance Company pension Vacation & paid time off Wellness programs Company events & social hours Job Types: Full-time, Permanent Experience: similar work: 1 year (Preferred) Education: Bachelor's Degree (Preferred)

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Legal Form: Corp

Company Type: Private

Company Size: 51 - 250

Revenue: 5 - 25 million (USD)

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