Activation Machine

About Activation Machine

Job brief We are looking for an experienced Administration & Facilities Manager to oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe, presentable (in a cosmopolitan manner) yet professional, clean & sanitary, and well functioning. You will also be responsible for the safe-keeping and proper inventory of all company physical assets, including but not limited to props, video equipment, etc. The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities, refined experience, and phenomenal efficiency can set you apart among our candidate pool. The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions, while also being functional and sophisticated in order to meet our clients’ needs. Responsibilities Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments Manage the upkeep of overall building structure, equipment and supplies to meet health and safety standards, as well as operational needs Inspect buildings’ structures to determine the need for repairs or renovations Review utilities consumption and strive to minimize costs Train and supervise all facilities staff and external contractors (butlers, custodians, technicians, drivers, etc.) Control activities like parking space allocation, waste disposal, building security etc. Allocate office space according to needs Handle insurance plans and service contracts Keep financial and non-financial records Perform analysis and forecasting Requirements Proven experience as Facilities Manager or relevant position Well-versed in technical/engineering operations and facilities management best practices (*health/cleanliness & safety standards) Familiar and experienced with current practices on functional lay-out along while maintaining aesthetic design Knowledge of basic accounting and finance principles Excellent verbal and written communication skills Excellent organizational and leadership skills Good analytical/critical thinking BSc/BA in facility management, engineering, business administration or relevant field Relevant professional qualification (e.g. CFM) will be an advantage Job Type: Full-time Experience: admin: 5 years (Preferred)

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