ARRCC

About ARRCC

JOB SUMMARY The primary function of this role is to provide high level administrative support to the procurement & logistics team and procurement manager by carrying out general administrative duties, updating paperwork and placing orders. This role involves organising and storing documents, making purchase orders, updating records, and responding to order issues. The procurement administrator will also require excellent organisation skills, must enjoy working as part of a team, have an aptitude for math, and can take initiative to resolve issues when they arise. RESPONSIBILITIES · Costing Sheet - Inserting all Data from the register onto a costing sheet to get a full cost of each item (Item description, fabric Description, Quantity, Meterage, Mark – Up, Discount) as well as the Room or Floor Cost. · Quote - Inserting all Item information onto one Quote for Client (Number, Description, Quantity & Meterage). · Liaising with Manufacturers and Suppliers by Requesting Info, Quotes, Prices and Invoices. · Mark Ups and Supplier Pricelists. · Management of Close of Disbursements. · Project Orders Reconciliation. · Requesting of Tax Invoices, writing up Payments, and submitting of payments. · Taking Meeting minutes. · Sit in on meetings with Suppliers/ Clients with Project Managers. · Assist with team filling. · Setting up and Management of ARRCC disclaimer documents, procedures and templates. · Quotation Requests, Comparisons, Tenders, Alternatives Sourcing. · Briefing of Manufacturers, Quality control of items in manufacture. · Local: On-site inspections and briefings with Rykwil, Stuttafords, etc. · Installation team planning (Local and International), Installation Kit collation. · Installation Programmes. · Company Insurance for hoisting. · Inspection of goods at storage or on site, packaging, labelling. · Following up with team members on information required for meetings and ensuring such information is ready prior to the start of the meetings. · Typing and meeting minutes. · Assist Procurement Manager with the filing and management of electronic mailboxes. · Assisting with the setting up and administration of generic email responses. · Assist with stationary orders. · Setting up boardrooms for skype/ conference calls. · Assist in developing, maintaining and enforcing all SAOTA procedures and standards as well as the corporate image. · Support and assist staff with administrative tasks, as and when required. ESSENTIAL SKILLS AND CRITERIA · Exceptional level of accuracy and attention to detail. · Grade 12, tertiary qualification in costing/ finance beneficial · Fluency in both written and spoken English, with strong spelling, grammar and proofreading abilities. · Excellent knowledge of the Microsoft Office Suite. · Ability to remain calm, multitask and work under deadline driven pressure. · There will occasionally be a requirement to work additional hours which may include weekends. BEHAVIOURAL CRITERIA · Flexible attitude. · Strong sense of responsibility and accountability. · Efficient, resourceful and works SMART. Job Types: Full-time, Permanent Salary: R15,000.00 to R18,000.00 /month Experience: administrative: 1 year (Preferred) Administrative office procedures, practices and equipment: 1 year (Preferred) Administrative Assistant: 1 year (Preferred)

Synonyms

Technologies (from Job Ads)

Hiring Locations

Headquarters

Loading map...

Company Info

Job Ad Metrics

Job Ads found: 33

Job Ads per Month: 1.7

Hiring Locations: 1

Data Info