AFL-CIO

About AFL-CIO

DUTIES AND RESPONSIBILITIES: Provide all administrative support to Director and Deputy Director including the scheduling of all activities and meetings; Serve as a liaison for the department, and the Director, with other AFL-CIO staff and affiliates; Conceptualize and develop systems to enhance Human Resources' communications, policies and procedures; Compose, format, edit and prepare correspondence, detailed reports, and other written materials; Conduct preliminary research; Manage, including recording and tracking, contractual timelines, schedules and notifications for collective bargaining agreements; Coordinate office workflow; Screen, route and respond to telephone calls and inquiries; Coordinate and maintain calendars and schedules; Coordinate all preparations for HR Director's meetings including the development of presentations and materials; Prepare, process and track check requests, purchase requisitions and other documents related to the departmental receivables and payables, and reconcile with the department budget; Prepare, process and track personnel related correspondence and reports; Create, develop and maintain a centralized filing system for electronic archiving and recording for all correspondence, history, etc.; Maintain electronic data tracking systems, including data entry and analysis, generation of reports, tables, etc; (education/tuition, telework, student loan repayment/retention, car insurance/tires); Coordinate and manage all aspects of the yearly "Fight the Flu" Clinic; Maintain parking database and carpool questionnaires; Coordinate and conduct personnel exit interviews to include equipment return; Run reports from payroll system as needed; Other duties as assigned. QUALIFICATIONS: Proficient typing and computer skills, including proficiency with Google Office Suite; Proficient knowledge of spreadsheet software (Excel) with ability to create, edit, manipulate and update complex spreadsheets for developmental reports: Propensity and interest in learning new software applications; Demonstrated experience developing systems or processes that successfully enhance efficiency; Professional, courteous and tactful; Demonstrated ability to exercise good political judgment; Excellent time management skills including a demonstrated ability to manage multiple tasks with competing deadlines; Excellent organizational skills; Strong proofreading skills and demonstrated work performance with a precise attention to detail; Demonstrated ability to work within a team; Demonstrated ability to exercise confidentiality and discretion and experience working in a confidential and politically sensitive environment preferred; Demonstrated experience leading the workflow of an office; Commitment and desire to work in a service-oriented department; Experience with HRIS systems preferred; Highly motivated and a demonstrated self-starter; Strong writing skills; Ability to work flexible hours and overtime as required. Required testing: Clerical, Spreadsheet, Intermediate Excel, Typing and Judgment Tests Required HOURS: 9:00 am to 5:00 pm

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Company Info

Company Type: Private

Company Size: 51 - 250

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Job Ads found: 88

Job Ads per Month: 3.1

Hiring Locations: 1

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